Executive Assistant

2 weeks ago

Bengaluru Karnataka, India Domnic Lewis Pvt. Ltd Full time

**Executive Assistant**:
**Domnic Lewis has been mandated to hire for Executive Assistant**

**Job Title: Executive Secretary / Personal Assistant to Business Unit Director**:
**Position Summary**:
We are seeking a highly organized and proactive **Executive Secretary** to provide comprehensive administrative and strategic support to the **Business Unit Director (BUD)**. This role is pivotal in ensuring the smooth functioning of the executive office through expert calendar management, effective communication handling, and coordination of business activities and confidential matters.

**Key Responsibilities**:

- Manage and maintain the BUD//'s calendar, including scheduling appointments, meetings, and engagements.
- Provide high-level administrative support to the BUD and, when required, other members of the leadership team.
- Coordinate travel arrangements, accommodations, and logístical planning for leadership and visiting stakeholders.
- Organize and facilitate meetings, including preparing agendas, recording meeting minutes, and tracking action items.
- Handle incoming communication on behalf of the BUD, assess priority, summarize content, and ensure timely responses or delegations.
- Maintain filing systems, records, and office documentation in an organized and secure manner.
- Oversee general office administration tasks such as supply management and basic bookkeeping.
- Support the coordination of confidential initiatives, high-level conferences, and business presentations.
- Conduct discreet research and gather information for strategic or confidential assignments.
- Supervise or coordinate with other administrative staff or Personal Assistants, when required.
- Perform other duties as assigned by the BUD.

**Key Skills and Competencies**:

- Exceptional verbal and written communication skills.
- Strong organizational and planning abilities with a keen eye for detail.
- Proven ability to handle multiple priorities and meet tight deadlines.
- Ability to work independently and handle sensitive or confidential information with integrity.
- Strong interpersonal skills and the ability to build professional relationships across various levels.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adaptability to learn new systems or tools.

**Reporting Structure**:

- **Reports To**: Business Unit Director
- **Direct Reports**: None

**Preferred Qualifications**:

- Bachelor//'s degree in Business Administration, Management, or a related field (preferred but not mandatory).
- Prior experience in an executive assistant or personal assistant role supporting senior leadership.

  • Executive Assistant

    3 days ago

    Bengaluru, Karnataka, India Mayfair Worktops Full time

    **Opportunity to move to the UK, England on a 5 year Skilled Worker Visa** Looking for a new challenge as an **Executive Assistant**? Look no further than Mayfair Worktops - a family-run business with over 45 years of experience in the stone industry and rapidly expanding year on year. **Benefits of Executive Assistant** - Superb development and career...

  • Executive Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Mayfair Worktops Full time

    **Opportunity to move to the UK, England on a 5 year Skilled Worker Visa** Looking for a new challenge as an **Executive Assistant**? Look no further than Mayfair Worktops - a family-run business with over 45 years of experience in the stone industry and rapidly expanding year on year. **Benefits of Executive Assistant** - Superb development and career...

  • Executive Assistant

    2 weeks ago

    Bengaluru, Karnataka, India Precarmart Full time

    **Position: Executive Asssitant** An **Executive Assistant** is a professional responsible for managing the schedules and communications of key executives in their company Managing information flow in a timely and accurate manner, to perform a variety of administrative tasks and support our company’s senior-level managers. Ultimately, you will...

  • Executive Assistant

    7 days ago

    Bengaluru, Karnataka, India QuEST Global Full time

    **Job Requirements**Job Title**: Executive Assistant **Location**: Bangalore **Key Responsibilities**: - Manage the executive's calendar, scheduling appointments and coordinating meetings. - Prepare and organize materials for meetings, including agendas, presentations, follow-up the closure of meeting with meeting minutes. - Assist in the preparation of...

  • Executive Assistant

    6 days ago

    Bengaluru, Karnataka, India Errorkart (OnlinetekSupportITsolution PVT LTD) Full time

    Executive assistants serve a critical role in a business by assisting key company executives with scheduling, organization and administrative tasks. **Experience**:3 to 5 Days **Salary**:25000 to 30000 **Responsibilities** - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely...

  • Executive Assistant

    2 weeks ago

    Bengaluru, Karnataka, India BodyCraft Spa & Salon Full time

    Roles & Responsibilities - Work experience as an Executive Assistant, Personal Assistant or similar role - Sound MS Office & MS Excel knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality Qualifications and Education Requirements - Any Graduation Preferred...

  • Executive Assistant

    7 days ago

    Bengaluru, Karnataka, India Trianz Full time

    Seeking proactive Executive Assistant to provide comprehensive support to our Senior leaders. The ideal candidate will have 0-2 years of experience in executive assistance. Key Responsibilities: Manage complex calendars and schedule meetings for multiple senior leaders, across different time zones, Coordinate domestic and international travel arrangements...

  • Executive Assistant

    2 weeks ago

    Bengaluru, Karnataka, India K2 Learning Full time

    **Job Title: Executive Assistant** **Location: Bangalore** **Position Type**:Full Time **Job Summary**: **Responsibilities**: - Prepare and organize internal and external documents for team members, faculty, and industry partners, ensuring clarity and professionalism in all materials. - Coordinate meetings, appointments, and travel itineraries for school...

  • Executive Assistant

    3 days ago

    Bengaluru, Karnataka, India Winfo Solutions Full time

    An Executive Assistant (EA) is a high-level administrative professional who provides comprehensive support to executives, typically the CEO, COO, CFO, or other senior leaders. This role involves a wide range of duties, requiring strong organizational skills, discretion, and the ability to manage multiple tasks and projects. **Job Description: Executive...

  • Executive Assistant

    3 days ago

    Bengaluru, Karnataka, India Decode Age Full time

    Job Title: Executive Assistant Location: Bangalore Department: Administrative Reports To: CEO & CSO Position Type: Full-Time About Company - At Decode Age®, we are more than just a wellness brand; we are a longevity ecosystem that has pioneered the field of longevity research in India. Our goal is to make the latest scientific advancements in this...