Executive Assistant- Female

8 hours ago

Mumbai Maharashtra, India M M LEGAL PARTNERS Full time

To provide executive support and coordination to the Management Team

job Description

**Responsibilities**:

- Manage executives' calendars, scheduling appointments, meetings, and travel arrangements.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing materials.
- Prepare and edit correspondence, presentations, reports, and other documents.
- Conduct research and compile data as needed for projects or presentations.
- Handle confidential information with discretion and maintain strict confidentiality at all times.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships and ensuring effective communication.
- Anticipate the needs of executives and proactively address issues to streamline workflow and maximize productivity.
- Manage office supplies and equipment, ensuring proper maintenance and replenishment.
- Assist with special projects and initiatives as assigned by executives.

**The Role**
- Manage calendar of MANAGING PARTNER and Management team.
- Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place.
- Keep track of minutes of meetings for Staff Meeting and other management meetings.
- Manage all arrangements for domestic / international travels, handle travel agents for visa processing and other travel documents.
- Liasoning with Hospitality Partners (Hotel, Travel etc.) for best facilities at competitive rates
- Coordinating departmental events as and when necessary
- To Handle special projects as assigned
- Manage ADMIN STAFF reception and RECURITMENT
- Perform various secretarial work, including answering the phone, making calls and photocopying as appropriate.
- Maintain confidentiality of available documents.

**To succeed, you will need-**

**Experience Requirement**:

- AG - max 45years - female only
- Graduate with minimum 5 + years of experience in managing office.
- Effective communicator with exceptional interpersonal skills, need to work with leadership team.
- Dynamic, Result Oriented, Customer focused.
- Excellent Planning Skills
- Excellent skills to work with Microsoft office tools like Word, PowerPoint, Excel, PowerBI etc.

**Personality requirements**:

- You are passionate for this role.
- You have excellent communication skills.
- You are very customer focused, enthusiastic, and professional.
- You can work under extreme time pressure to respect deadlines.
- You are also able to collaborate easily with colleagues and with leadership team.
- You also maintain good relations with third parties.

Pay: ₹60,000.00 - ₹100,000.00 per month

**Benefits**:

- Cell phone reimbursement

Supplemental pay types:

- Overtime pay
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Language**:

- English (required)

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