Personal Assistant to Principal

3 days ago

Hyderabad Telangana, India ACE Engineering College Full time

Job Title: Personal Assistant

Location : Ghatkesar, Telangana

**Salary**: Negotiable

**Short-Hand typing is mandatory**

**Responsibilities of a PA to the Principal**

1. **Administrative Support**
- Maintain and manage the Principal’s calendar, schedule meetings, and appointments.
- Prepare and organize files, academic reports, notices, and correspondence.
- Draft letters, circulars, memos, and official communication.
- Keep track of deadlines related to accreditation, university submissions, etc.2. **Communication & Coordination**:

- Act as the first point of contact for internal and external communications with the Principal’s office.

3. **Meeting & Event Management**
- Schedule and coordinate college meetings (e.g., staff meetings, academic council, governing body).
- Prepare meeting agendas, take minutes, and circulate them to attendees.
- Assist in organizing official college functions, seminars, workshops, and guest lectures.

4. **Documentation & Record-Keeping**
- Maintain confidential records of staff, students, and official matters.
- Ensure safe storage of documents such as:

- University affiliation letters
- AICTE/NAAC/NBA accreditation materials
- Audit reports
- Update and maintain digital and physical filing systems.
- **Travel & Visit Coordination**:

- Make travel arrangements for the Principal for academic visits, inspections, conferences, etc.

6. **Compliance & Reporting**
- Assist the Principal in preparing compliance reports for:

- AICTE
- UGC
- NAAC/NBA
- University and state education boards
- Track submission deadlines and ensure timely filing of documents.

7. **Confidentiality & Professionalism**
- Handle sensitive and confidential matters with discretion.
- Maintain a professional demeanor and ensure the dignity of the Principal’s office is upheld.

8. **IT and Technical Skills**
- Use college management systems (e.g., ERP, MIS portals).
- Manage logistics for visits from university officials, inspection teams, or dignitaries.

**Job Types**: Full-time, Permanent

Pay: ₹22,465.15 - ₹40,844.58 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Work Location: In person

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