Facilities Executive

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Facilities Executive

Work Dynamics

**What this job involves**:
Prioritising the facilities’ needs
You’ll be responsible for overseeing the property’s day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you’ll strive for continuous improvement in the process.

You’ll also keep an eye out on the property’s supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you’ll manage supply and service contracts as approved by clients.

In addition, you’ll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You’ll also be on top of health and safety issues that may arise, and actively participate in reviewing them.

Also part of your mandate is to monitor the property’s budget. As the person in charge, you’ll make sure that there’s enough petty cash to support operations. You’ll also see to it that JLL & vendor invoice processes comply with standards.

Going above and beyond expectations
Client satisfaction is second nature to the person in charge. In this role, you’ll take on difficult issues and seek out opportunities to improve operations. You’ll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.

In addition, you’ll carry out routine service audits to ensure that the team maintains its overall performance. You’ll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

Strong knowledge of property operations

Solid background in team management
Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

Technical Engineering requirements

Ensure operation of all the equipment / systems in the unit / area assigned
Equipment’s to be operated and maintained are
AHU's, Ventilation units
Utilities like Chiller, Air Compressor, DG, Pumps, cooling tower etc.
Piping’s of all Utilities
Building Maintenance and Minor maintenance of Lab equipment’s.
Ensuring Operation of Equipment’s as per requirement and proper documentation completion
Ensure completion of all PPMs scheduled in the area in a timely manner
Preparation of Annual PPM planer and schedules, review of checklist
Ensuring completion of PPM on time and at actual with proper document completion
Ensure response to issues / complaints on time and resolution of the breakdowns.
Attending breakdowns immediately keeping low downtime.
Coordinating for generating the work orders for maintenance and modification works
Ensure required spares and consumables availability for the Operations and PPM activities
Overall responsible for maintaining of required inventory level for all equipment spares and consumables like lubricants, bearings, belts etc.,
Follow up with purchase to get the required material in time.
Tracking of existing spares required for equipment maintenance and updating spares list from time to time.
Checking of Indent/ CER raised for procuring new material, and keeping track of the same.

Ensure GMP compliance
Ensuring to meet the requirement of respective quality standards and to ensure the maintenance of records and annexure pertaining to various SOPs
Compliance to all audit requirements with respect to documentation, Data availability and records mgmt.
Ensure Building and premises are presentable
Maintain 5S standards. Keep the are