Front Office Administrator

7 hours ago

Hyderabad Telangana, India SHESHADRI Infra Developers Full time

A Front Office Administrator, also known as a Front Desk Executive or Receptionist, is the first point of contact for visitors and clients, providing administrative support and ensuring the smooth functioning of the office. They handle a variety of tasks including greeting visitors, managing phone calls, scheduling appointments, and managing office supplies. Key Responsibilities:

- **Greeting and Welcoming Visitors**: Providing a professional and welcoming experience for all visitors.
- **Answering and Managing Phone Calls**: Answering and directing calls to the appropriate person or department.
- **Scheduling and Managing Appointments**: Scheduling meetings, appointments, and events, and maintaining the office calendar.
- **Managing Office Supplies**: Monitoring and ordering office supplies, ensuring a well-stocked and organized work environment.
- **Handling Mail and Packages**: Receiving, sorting, and distributing incoming mail and packages.
- **Maintaining Records and Files**: Organizing and maintaining filing systems, databases, and other records.
- **Providing Information**: Answering inquiries about the company, its services, and products.
- **Assisting with General Administrative Tasks**: Performing various administrative tasks as needed, such as preparing correspondence, reports, and other documents.

Additional Skills and Attributes:

- **Excellent Communication Skills**:Strong written and verbal communication skills are essential for interacting with clients, visitors, and staff.
- **Professional Appearance and Demeanor**:Maintaining a professional appearance and demeanor to create a positive first impression.
- **Organizational Skills**:Excellent organizational skills are needed to manage multiple tasks and maintain a well-organized office.
- **Problem-Solving Skills**:Ability to identify and resolve issues efficiently and professionally.
- **Proficiency in Office Software**:Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
- **Multitasking and Time Management**:Ability to handle multiple tasks simultaneously and manage time effectively.

Pay: From ₹300,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Food provided
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Work Location: In person

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