Digital Trust Admin Secretary

6 days ago

Bengaluru, India KPMG Full time

**Responsibilities**:
**Partner Support
Calendar Management

Travel Management:

- Managing Partner Travel Domestic and International (bookings/ Travel Insurances/ Accommodations/ Forex/ Visa)

Expense Management - Update Expenses also adjusting the forex amount in Rekonnect

Claims:

- Update claims on All Sec

Time Sheet Management:

- Filling time sheet

Approvals:

- Exit approval/ SAN/ EAF /CAF approval as well expenses and project management approval in system

Cab Bookings:

- Local and Outstations/ Domestic as well as International

Billing and collection reminder mails to clients when required

Coordination with Bank relation managers for Bank statements as well as finance professionals for statements for visa purpose

Entry of all Client contacts in Partners Contact List

**Project Management
Service request in summit for project WIP, expenditures, project closures, project adjustments

Creating Vendors and clients in system before project creation

Generating Requisitions / PO for all Assessors of People & Change team for their retainer ship amount and OPEs (more than 20 in a month)

Generating requisition/ PO for all Assessors for their International travels along with travel Insurances

Generating Requisitions/ PO for the client /Vendors payments

Generating EMDs requisitions and PO for Tenders

Maintaining Files and documentation relevant to practice as instructed by Partner or Project Manager

**Team Support
Supporting BPS- Strategy Team/ Transport & Logistics Team in Mumbai in some of their and projects/ BPS- P&C Team in the following:
International traveling
- airfares requisitions and PO

Travel Insurance requisitions and PO

Helping in visa process and creating requisitions and POs

Forex arrangement

Coordination in Collection of cheques from clients and Documentation

Help in Tender and Proposal submission through creating EMD and Power of Attorney sometime creating SAN

Supporting team in creating projects and dumps as and when required

Supporting team in supplier and vendor creations

Booking and coordination with Hotels Like Hyatt and Four Point for client presentations and team offsite

Coordinating/booking Meeting rooms at short notice through our home page as & when required

Coordination/ Laisioning with Finance / Rekonnect and Admin Team

With Inter firm team members for project requirement documents, travelling and Accommodation help

Liaise with support staff across practice for booking and requirement of necessary documents

**Equal emp**
**loyment opportunity information
**KPMG India has a policy of providing equal opportunity for all applicants and employees regardless of their color, caste, religion, age, sex/gender, national origin, citizenship, sexual orientation, gender identity or expression, disability or other legally protected status. KPMG India values diversity and we request you to submit the details below to support us in our endeavor for diversity. Providing the below information is voluntary and refusal to submit such information will not be prejudicial to you.**

QUALIFICATIONS

Graduation

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