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Travel Desk Executive

2 weeks ago

Vadodara Gujarat, India All 4 Season Full time

**Company Description**

All Four Season is a travel company based in Ahmedabad & Mumbai committed to creating unforgettable travel experiences for leisure and corporate travelers alike. We are passionate about travel and sharing the world's wonders while providing best-in-class services to facilitate our travelers' business and personal travel needs.

**Job Summary**:
The Travel Desk Executive will act as the representative of **All 4 Seasons** at the client site, managing end-to-end travel arrangements, including ticketing, visa processing, hotel bookings, and accounts clearance. This role requires excellent coordination, communication, and organizational skills to ensure a seamless travel experience for the client while maintaining high service standards.

**Key Responsibilities**:1. Travel Management:

- Handle domestic and international ticket bookings for the client.
- Coordinate hotel reservations and ground transportation based on travel requirements.

2. Accounts Management:

- Maintain detailed records of travel expenses and reconcile accounts for the client.
- Ensure timely submission of invoices and follow up on payments as per agreed timelines.
- Collaborate with the finance team to address any discrepancies in accounts.

3. Client Representation:

- Act as the primary point of contact for the client, addressing travel-related queries and providing prompt assistance.
- Represent **All 4 Seasons** professionally and ensure client satisfaction at all times.
- Liaise between the client and internal teams to resolve issues and meet service expectations.

4. Vendor Coordination:

- Work with airlines, hotels, and travel service providers to secure the best deals for the client.
- Monitor vendor performance and ensure high-quality services are delivered.

5. Reporting & Compliance:

- Prepare regular reports on travel bookings, expenses, and pending accounts.
- Ensure all travel arrangements comply with the client's policies and industry standards.

**Qualifications**:

- **Education**: Bachelor’s degree in Travel and Tourism, Hospitality, or a related field.
- **Experience**: Minimum 2-3 years in a similar role, with hands-on experience in ticketing, visas, and hotel bookings.

**Skills**:

- Proficiency in GDS systems (e.g., Amadeus, Galileo, Sabre) for ticketing.
- Strong understanding of visa procedures and hotel booking platforms.
- Excellent communication and client-handling skills.
- Basic knowledge of accounting principles and reconciliation.
- Proficiency in MS Office, especially Excel.

**Key Competencies**:

- Strong organizational and multitasking skills.
- Attention to detail and accuracy in documentation.
- Ability to work independently at the client site.
- Problem-solving skills with a proactive approach.
- Customer-focused mindset and professionalism.

**Work Environment**:

- **The role is based at the client’s office in Baroda.**:

- Regular working hours with flexibility required during emergencies.

**Why Join Us?**
- Be the face of **All 4 Seasons** at a prestigious client location.
- Gain hands-on experience in handling diverse travel and accounts-related tasks.
- Opportunity to build long-term client relationships and grow within the organization.

**Job Types**: Full-time, Permanent

Pay: Up to ₹375,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 2 years (preferred)

Work Location: In person