Executive Assistant

We are looking for Executive Assistant for our Hotel based in Nashik.
- Handling all secretarial work for the office of General Manager.
- Promptly replying to all correspondence without constant supervision.
- Coordination with all HODs for various meetings.
- Coordination/follow-ups with departments on daily complaints, night reports, requisitions, cheques etc.
- Coordination with HODs for the monthly report.
- Responsible for taking minutes of the meeting. - Responsible to collate information and provide to the General Manager as and when requested.
- To co-ordinate with all the departments for the smooth functioning of the organisation.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Take and distribute meeting minutes to appropriate individuals.
- Handle and distribute incoming and outgoing mail.
- Handle incoming parcels and other material. - Create and maintain computer and paper-based filing and organisation systems for records, reports, documents, etc.
- Transmit information or documents using a computer, mail, or facsimile machine.
- Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
- Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.
- Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. - Document and communicate all guest requests/complaints to appropriate personnel. - Monitor all social channel and reply to the guests on behalf of the GM after taking necessary approvals on case to case.
- Prepare and manage correspondence, reports and documents
- Organize and coordinate meetings, conferences.
- Take, type and distribute minutes of meetings to all attended parties.
- Implement and maintain office systems. - Maintain schedules and calendars of the General Manager.
- Arrange and confirm appointments after consulting with the GM and availability.
- Co-ordination for organization of internal and external events. - Set up and maintain filing systems as per the company standards.
- Set up work procedures.
- Maintain databases of the visitors and potential business.
- Communicate verbally and in writing to answer inquiries and provide information.
- Liaison with internal and external contacts.
- Coordinate the flow of information both internally and externally.
- Operate office equipment and also manage office space effectively.
- To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming. - In addition to the above functions, any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.

Prerequisites:
Proficiency in computer programs like MS Word, Excel, PowerPoint, Outlook, BI (Business Intelligence Tools) etc. and working experience in hotel software like Opera, Protel, Fidelio etc. is an added advantage.

**Education**:
Graduate in any discipline or Bachelor’s Degree or equivalent certification.

**Experience**:
Minimum 3 to 5 years’ experience in a similar role, preferably in a high-volume hospitality environment.

For more details please connect on +91 79776 73792

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹45,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

Work Location: In person