Accounting Supervisor

**Job description**:
We are looking for an Accounting Supervisor to oversee key financial tasks like invoicing, accounts payable/receivable, and ledger reconciliation. The role focuses on accuracy, compliance, and process improvements while supporting senior management with reports.

**What You’ll Do**:
**Invoicing and Billing**:

- Generate and issue invoices to customers or clients based on sales transactions, contracts, or service agreements.
- Verify billing data for accuracy, including product or service details, pricing, discounts, and taxes.

**Accounts Payable Management and Processing**:

- Generate and issue payments to vendors or contractors based on transactions, contracts, invoices or service agreements.
- Verify vendor invoice data for accuracy, including product or service details, pricing, discounts, and taxes.

**Information Management**:

- Maintain billing records and documentation, including customer profiles, contracts, and payment terms.
- Update and maintain customer information in the billing system, such as contact details and payment preferences.
- Maintain vendor records and documentation, including vendor profiles, contracts, and payment terms.

**Payment Processing and Reconciliation**:

- Receive and process incoming payments, including checks, electronic funds transfers, and credit card payments.
- Reconcile payments with outstanding customer and vendor invoices and resolve any discrepancies or issues.
- Follow up on overdue payments and handle collections if necessary.
- Reconciliation and tracking of other miscellaneous charges to the customer or vendor (cancellations, admin charges, fuel charges etc).

**Customer & Vendor Support**:

- Respond to customer and vendor inquiries related to billing, payments, and invoices.
- Address billing or payment disputes or discrepancies promptly and professionally, collaborating with other departments as needed.

**Accounts Payable and Receivable**:

- Overall management of accounts payable and accounts receivable to ensure accurate and timely processing of payments and receipts, while maintain an optimal DSO, DPO and Cash Conversion Cycle.
- Review and authorize payments to vendors and suppliers.

**General Ledger Management & Reconciliations**:

- Maintain and reconcile the general ledger, ensuring accuracy and completeness of financial data.
- Recording journal entries and adjustments to reflect accurate financial transactions.
- Maintain accurate monthly reconciliations of general ledger accounts revenue, cash, accounts receivable, accounts payment and other accounts.

**Analysis and Reporting**:

- Prepare and maintain billing and vendor reports, including revenue summaries, aging reports, and billing cycle performance metrics.
- Analyze billing data to identify trends, potential issues, and opportunities for process improvements, including trends and forecast on misc. charges, refunds, cash flows.
- Perform analysis to assess the payments to vendors - mileage charges, margins, other costs to minimize costs to the company.
- Present operational and financial reports and analysis to senior management to aid in decision-making.

**Compliance and Regulations**:

- Ensure financial practices comply with industry regulations, accounting standards, and company policies.
- Keep abreast of changes in financial-related regulations, standards, practices and adjust processes accordingly.

**Coordination with Internal Teams**:

- Collaborate with sales, customer service, and other departments to ensure accurate billing and resolve customer inquiries.

**Financial Systems and Software**:

- Oversee the implementation and maintenance of accounting software and financial systems to optimize processes and reporting.

**Cash Management**:

- Manage cash flow and ensure the organization has the visibility into cashflows
- Monitor and forecast cash requirements and implement strategies for effective cash management.

**Technology and Systems**:

- Understand, evaluate, maintain and implement software and systems to optimize billing, vendor and accounting processes.
- Collaborate with IT teams to address technical issues and explore automation opportunities.

**Process Improvement**:

- Identify areas for process optimization and propose solutions to enhance efficiency and accuracy for all financial systems.

**Training and Documentation**:

- Assist in training new employees on procedures and systems.
- Maintain up-to-date documentation of financial systems, processes and policies.

**Benefits**:

- Health insurance
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday
- Night shift

**Education**:

- Bachelor's (preferred)

**Benefits**:

- Work from home

Schedule:

- Evening shift

Application Question(s):

- Do you have experience with QuickBooks?
- Do you have experience with US taxes (e.g., W2, 1099, etc.)?
- This role involves quite high volume of phone calls. Would you be comfortable handling phone call tasks?