Dispatch Executive

**Position**: Dispatch Executive **Location**: Ahmedabad (From our Aesthetic and Elegant Office) **Department**: Operations (SCM) **Salary**: Up to 25k CTC **Type**: Full-time **About Us** At PressureJet Systems, a pioneer in **high-pressure plunger pump manufacturing**, we don’t just move goods—we move trust, quality, and precision across the globe. Every product dispatched reflects our commitment to excellence and customer satisfaction. Behind this seamless operation is a team of professionals ensuring our products reach the right place, at the right time, in the right condition. Now, we’re looking for YOU—a detail-oriented and proactive Dispatch Executive who thrives in high-pressure environments and understands the importance of flawless execution in supply-chain operations. **The Role** We are seeking a **meticulous and organized Dispatch Executive** to manage the safe, compliant, and timely dispatch of pump systems, spares, and accessories. This role is vital to ensuring smooth supply-chain flow, coordinating with transporters, customers, and internal teams. Reporting to the Operations Manager, you will be responsible for documentation, transporter negotiations, and proactive customer follow-ups to guarantee delivery success. This role requires precision, quick decision-making, excellent coordination, and customer-first thinking in a dynamic manufacturing environment. **Key Responsibilities** - Ensure **on-time, damage-free dispatch** of pump systems, spares, and accessories. - Verify packing standards and ensure appropriate labeling (Fragile, Handle With Care, Top/Bottom, etc.). - Generate invoices in **Oracle ERP** and create **E-way bills** on GST portal. - Maintain and update the **Dispatch Register** for traceability. - Coordinate with **Production, Sales, and Accounts** teams to ensure dispatch readiness. - Book transporters/couriers, negotiate rates, and ensure timely sharing of LR copies & tracking details. - Share dispatch information proactively with customers and follow up for **delivery confirmations**. - Maintain and submit records: Invoice copies, LR copies, E-way bills, delivery confirmations, and monthly turnover reports. - Provide monthly segregated turnover reports and assist in QQIC reporting. - Resolve courier/transporter issues and escalate critical matters to the Operations Manager. - Ensure physical dispatch documents are submitted to the Accounts Department. **Required Skills and Competencies** **Soft Skills**: - Strong coordination and follow-up ability. - Effective verbal & written communication. - High attention to detail. - Ability to multitask under pressure. - Negotiation skills for dealing with transporters/couriers. - Customer interaction and relationship management. **Technical Skills**: - Oracle ERP (Invoice Module). - GST E-way bill portal expertise. - Proficiency in MS Office (Excel for reports, Outlook for communication). - Understanding of logistics, packaging, and transportation practices. - Strong documentation and record-keeping habits. **What Makes You Our Perfect Match?** **Experience**: - 1+ years in Dispatch/Logistics within a manufacturing/industrial equipment company. **Qualification**: - Any Graduate (B.Com / BBA / Diploma in Logistics preferred). **Knowledge**: - ERP systems (Oracle preferred). - Dispatch and compliance documentation. - Basic logistics and packaging standards. **Physical Requirement**: - Ability to check and verify dispatch area readiness. - Occasional handling of small spares. - Ability to travel occasionally for transporter/vendor coordination. **Key Performance Indicators (KPIs)** - On-time dispatch percentage. - Zero-damage delivery ratio. - Accuracy in invoice and E-way bill generation. - Timely customer delivery confirmations. - Accuracy of monthly turnover reporting. - Transporter & customer satisfaction levels. **Why You’ll Love Working with Us** - **Mission-Driven Work**: Contribute to a company ensuring “Bharat’s” progress through global exports. - **Learning & Growth**: Get hands-on exposure to logistics, ERP, and compliance processes. - **Team Spirit**: Be part of a dynamic operations team where every dispatch is a success story. - **Recognition**: Your precision and reliability directly impact customer satisfaction and brand reputation. "At PressureJet Systems, every dispatch is more than just a delivery—it’s a promise of trust, quality, and reliability reaching our customers worldwide." Contact Person Office: Pirana, Ahmedabad | Branch: Thaltej, Ahmedabad Pay: ₹15,000.00 - ₹25,000.00 per month **Benefits**: - Cell phone reimbursement - Paid time off - Provident Fund Application Question(s): - What is your Current Location? - What is your Current In - hand Salary? - What is your Expected In - Hand Salary? - What is your Notice period? Work Location: In person