Executive Assistant to Md

2 days ago


Gurugram Haryana, India Quattro Infotech Pvt. Ltd. Full time

**Executive Assistant Job Description**

We are looking for a new executive assistant to support our MD. You will manage mostly business-related tasks such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

**Executive Assistant Responsibilities**:

- Preparing reports, memos, invoices letters, financial statements and other documents.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Provide general administrative support.

**Executive Assistant Requirements**:

- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- Graduation
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.

Pay: ₹40,000.00 - ₹58,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Gurgaon City, Haryana: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- How many years of experience you have as an Assistant to CEO/ Director/ Managing director?

**Experience**:

- Assistant: 4 years (preferred)

Work Location: In person



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