Project Administrator

Local Unit & Position Description:
To support Energy Systems in achieving its strategic ambitions our Finance & Performance (F&P) function is set-up to enable our organization to become future proof and set-up for scale. The global F&P function consists of three teams:

- The regional F&P function that supports the Advisory & Verification Region or a Global Business Unit
- The Business Area F&P Centre of Expertise
- The Global Contracting function

The F&P function aims to be a globally consistent organization, with specialized finance roles, reporting lines which are centralized within the regional finance organization and thereby increasing our financial competence. We are working to increase use of modern, up-to-date technology to support manual and time-consuming task and free up time to support growth and profitability initiatives. Furthermore, we have a global contracting function with specialized contract management roles and increased legal & contracting competence to support our business.

Since Energy Systems was launched last year, Finance & Performance has worked on aligning and documenting the project to invoice process, to enable us to provide project finance support to our organization in a consistent way. It is taking time to complete the rollouts of Oracle in DNV, and other system challenges are preventing us benefiting fully from the potential efficiencies of new tools and processes. At the same time, Energy Systems continues to grow. To strengthen the global Project Administration capacity, we will supplement the existing global Project Administration team in India by recruiting 11 additional staff including Head of Global Finance Project Administration and Team Lead.

The Project Administrator reports to the Team Lead, Project Administrator. The Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.

**Primary tasks of this role***:

- High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
- Ability to prioritize and deliver timely support requests.
- Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.
- Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
- System related activities for assigned projects:

- Project setup and Maintenance in L2C and TeamCenter (Including Agreement & Budget).
- Project setup and Maintenance in Oracle Finance and Team/Agresso (Including Agreement & Budget).
- Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
- Draft Invoice Generation.
- Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
- Works with the PC and/or the PM to resolve transactional errors in Oracle.
- Event entry and processing related to invoicing, and Revenue Recognition.
- Invoice Processing.
- Invoice manual revisions to the formatted document, and attachments.
- Invoice Distribution up to and including Client Portal Entry.
- Credit Memo approval request, Oracle creation and processing.

Position Qualifications:

- Bachelor’s degree in finance or equivalent
- 3-5 years of relevant working experience in a project administrator/billing role
- Excellent written and verbal communication skillsin English
- Demonstrate strong attention to detail
- Data savvy and good working knowledge of financial systems and tools
- Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team
- Comfortable working in 2 to 11pm shift with Hybrid working

Company & Business Area Description:
DNV is the independent expert in assurance and risk management, operating in more than 100 countries. Through our broad experience and deep expertise we advance safety and sustainable performance, set industry benchmarks, and inspire and invent solutions.

We provide assurance to the entire energy value chain through our advisory, monitoring, verification, and certification services. As the world's leading resource of independent energy experts and technical advisors, we help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the en