SR. ADMIN AND FACILITY

3 days ago

Faridabad, India Divya Placement Consultant Full time

SR. ADMIN AND FACILITY

Job Description Job Title: Senior Executive – Admin & Facility
Department: Administration
Location: DLF Phase-1, Faridabad, Near NHPC Chowk
Reports To: Admin & Facility Manager / HR & Admin Head
Experience: 3–5 Years
Salary: 30k-35k monthly

Job Summary:
We are seeking a proactive and detail-oriented Senior
Executive – Admin & Facility to manage day-to-day administrative
operations, facility management, vendor coordination, office upkeep, and
support services. The role demands strong organizational and communication
skills, the ability to multitask, and ensure seamless functioning of the office environment.

Key Responsibilities:
1. General Administration:
- Oversee daily office operations, supplies management, housekeeping, and office maintenance.
- Monitor front office/reception activities and ensure professional conduct.
- Maintain records of assets, office inventory, and admin expenses.
- Handle office equipment maintenance (printers, AC, water dispensers, etc.).

2. Facility Management:
- Supervise office facility operations including security, housekeeping, and maintenance staff.
- Ensure timely servicing and upkeep of electrical, plumbing, and infrastructure facilities.
- Coordinate with vendors for AMC (Annual Maintenance Contracts) and ensure compliance.
- Ensure cleanliness, hygiene, and safety protocols are followed across the facility.

3. Vendor Management:
- Liaise and negotiate with vendors for procurement of services like housekeeping, stationery, pest control, etc.
- Maintain vendor agreements, performance records, and timely payment coordination.
- Evaluate vendor performance and cost-effectiveness periodically.

4. Travel & Hospitality:
- Manage travel bookings (flights, hotels, taxis) for employees and guests.
- Organize company events, meetings, and employee engagement activities.
- Coordinate guesthouse/visitor accommodation and logistics if applicable.

5. Compliance & Documentation:
- Ensure compliance with facility safety regulations, fire safety audits, and statutory requirements.
- Maintain updated records for licenses, insurance, and facility audits.
- Support in preparing MIS reports related to administrative functions.

Key Skills Required:
- Excellent communication and interpersonal skills.
- Strong negotiation and vendor management capabilities.
- Proficient in MS Office (Word, Excel, Outlook).
- Knowledge of facility safety and compliance standards.
- Ability to multitask and prioritize in a fast-paced environment.

Qualifications:
- Graduate in any stream (preferably with diploma/certification in Facilities or Administration).
- 3–5 years of experience in administrative and facility management roles.
- Exposure to managing manufacturing/industrial/office facility premises is a plus.

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