Personal Assistance

1 week ago

Bengaluru Bangalore, India Quess IT Staffing (Formerly known as Magna Infotech) Full time
  • Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
  • Sorted emails to coordinate with Founder/Chairman of the Board; take dictation if necessary and respond electronically as per his advice.
  • Coordinate and/or report all office-related issues to Founder/Chairman of the Board
  • Delegate task / give instructions to HODs and employees on behalf of the Founder/Chairman of the Board. (via email or verbally)
  • Responsible for maintaining corporate confidentiality
  • Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
  • Receiving/Accommodating Founder's guests/VIPs and/or visitors at all levels.
  • Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
  • Handles and screens incoming calls for the Founder/Chairman of the Board (mobile and land line).
  • Attend incoming internal calls (Chairman's office).
  • Attend and respond to queries of HODs and employees (via internal calls or email).
  • Coordinate HR and Accounts related issues to Founder/Chairman of the Board such as approvals for air tickets and hotel reservations and other relevant office issues.
  • Handles petty cash fund (Chairman's Office) liquidation and monitor daily balance.
  • Keeps the Founder's diary schedule - business and personal meetings i.e. medical, bank meetings, etc.
  • Take/receive instructions from Founder/Chairman of the Board regarding his personal matters (home, banks, medical and others)
  • Bring Up File Updating and Follow Up.
  • Constant update of data base in order to maintain knowledge of all corporate & personal contacts (all contact information for the Founder/Chairman of the Board - business & personal).
  • Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for Founder/Chairman of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
  • Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
  • Initiates corrective action when required.

working with the chairman (Female), & staying ,travelling place to place

Mandatory : Passport

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