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Administrative assistant

2 months ago

Bengaluru, India Trill Route School Of Contemporary Music Full time
Job Title: Administrative Assistant
Department: Administration
Reports To: Operations Manager
Job Summary:
The Administrative Data Assistant is responsible for performing data entry and administrative tasks to support efficient operations within the organisation. This role involves accurate data entry, managing and updating databases, maintaining data integrity, and supporting other administrative functions. The ideal candidate has strong attention to detail, organisational skills, and experience with data management systems.
Key Responsibilities:
• Data Entry and Maintenance of student records such as attendance, exam reports, admissions, invoices etc.
• Accurately enter and update data in databases, spreadsheets, and other data management systems.
• Review and verify data for accuracy, ensuring information is up-to-date and free from errors.
• Perform routine data cleaning and validation tasks to maintain data quality.
• Administrative Support:
• Assist with general administrative tasks, including file management, scanning, document processing, and organising digital records.
• Prepare and organise reports, summaries, and presentations based on collected data.
• Support the team with scheduling, document preparation, and other clerical duties as needed.
• Data Integrity and Quality Assurance:
• Conduct periodic checks and audits of entered data to ensure accuracy and completeness.
• Identify and report data inconsistencies or errors to supervisors for correction.
• Follow data protection protocols and ensure compliance with data privacy policies.
• Communication and Coordination:
• Collaborate with team members to support data-related projects and initiatives.
• Serve as a point of contact for data-related inquiries, directing questions to the appropriate personnel.
• Assist in the creation and distribution of data reports and presentations for internal use.
Other responsibilities
Space & inventory management
Support during events
Stocking office and pantry essentials
Assisting staff for errands
Coordination with vendors
Skill Requirements:
• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
• Excellent typing speed and accuracy.
• Ability to handle sensitive information with confidentiality.
• Strong written and verbal communication skills.
• Experience with data management systems (CRM, ERP, or other database software).
• Familiarity with basic data analysis and reporting.
• Ability to multitask and prioritise tasks in a fast-paced environment.
Working Conditions:
• This is an in-office role.
• Standard office hours, with occasional flexibility required for urgent tasks.
Why Join Us?
As an Administrative Data Assistant, you will play a critical role in supporting data-driven decision-making within the organisation. You’ll work within a dynamic team, contributing to the smooth operation of data processes while gaining valuable experience in administration and data management.