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Administrative Assistant

7 months ago

Bengaluru, India Radome Technologies & Services Pvt Ltd Full time

**Title**: Administrative Assistant

**Role**: We are looking for a competent Administrative Assistant to help the organization and running of the daily administrative operations of the company. As an Administrative Assistant, you will play a vital role in ensuring the smooth and efficient operation of our day-to-day office activities. Your organizational skills, attention to detail, and ability to multitask will be crucial in supporting our team and contributing to the overall success of the company.

**Company Information**:We RadomeTech are Bengaluru based deep tech company, recognized by Ministry of Defense, working on latest technologies like Artificial Intelligence, Machine learning, Deep Learning, Computer Vision, and Embedded AI along with customized requirements from the clients.

**Job responsibilities**:

- **Office Assistance** - Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- **Organize internal resources** - Monitor level of supplies and handle shortages. Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, purchase, placing and expediting orders for supplies. Build maintain processes to keep files and office supplies organized and easily accessible.
- **Documentation** - Develop and maintain a filing systems, including filling of bills and recording expenses. Coordinate with other departments to ensure compliance with established policies
- **Office Maintenance** - Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- **Facilitate executive**:

- Schedule and plan their meetings and appointments. Book travel, submit expense reports and send communications for high-level staff as needed.
- **Vendor/Visitor Management**:

- Manage Vendors, communication with Vendors, Negotiations, Order follow-ups etc. Welcome visitors, answer visitor inquiries, make them comfortable by facilitating them and route to the appropriate internal parties as needed. Maintain trusting relationships with suppliers, customers and colleagues.
- **Manage Facilities** - Manage cleaning work & ensure cleanliness & hygiene in office is maintained.

**Desired Skills**:

- 2-4 years’ experience as an administrative assistant, facilities
- Ability to multitask, prioritise and manage time efficiently
- Ability to adapt to a fast-paced startup - environment
- Positive, high-energy attitude
- Resourcefulness, creativity, and problem-solving skill set
- Familiarity with office equipment (i.e. printers, fax machines, projectors)
- Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
- Experience in working in a start-up is a plus
- Proficiency in languages like Kannada, Hindi & English.

**Salary**: From ₹220,000.00 per year

**Benefits**:

- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 2 years (required)