Seas- executive assistant

5 days ago

Pune, India Seamedu School Of Pro-Expressionism Full time
SEAS- Executive Assistant (to Chairman)
SEAS (Seamless Education and Services Pvt. Ltd.) headquartered in Pune, India having two divisions is looking for a dynamic individual to head branding and marketing. The role would be responsible for both the divisions:
Seamedu - School of Pro Expressionism is a Management, Technology and Media school producing world class talent for the industry. Seamedu fosters a learning environment that encourages personal expression and professional growth. By providing practical skills and a supportive atmosphere, we empower students to excel in their chosen fields. Studio is a media organization in India, specialized in Visual Effects & Animation, TV Commercials, Motion Graphics and Corporate Video Production. We are designed to provide solutions to a range of industries that include Film, Broadcast, Online, Digital and spectrum of corporate sectors such as IT, Education, Hospitality, Automobile and Lifestyle. Along with having international experience across 3 continents, Toolbox is firmly rooted with its extensive home experience that places us uniquely to deliver international as well as domestic projects with equal professionalism. company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties.
Job Title : Executive Assistant
Key Responsibilities:
Administrative Support
Manage and maintain executive schedules, including planning and organizing meetings, appointments, conferences, and travel arrangements.
Act as a gatekeeper for the executive, screening calls, visitors, and correspondence.
Prepare meeting agendas, attend meetings, and take minutes as needed.
Coordinate and manage executive communications, including emails, reports, and presentations.
Handle sensitive information with a high level of discretion and confidentiality.
Travel and Logistics Management
Arrange domestic and international travel, including accommodations, transportation, and detailed itineraries.
Prepare travel-related documentation, including visas, expense reports, and reimbursement claims.
Project Management and Research
Assist in the management of key projects, tracking progress, setting deadlines, and ensuring successful completion.
Conduct research and compile data for reports, presentations, and strategic decision-making.
Liaise with internal and external stakeholders to gather information and support project goals.
Communication and Relationship Management
Serve as the primary point of contact between the executive and internal/external stakeholders.
Facilitate communication and collaboration within the organization and with external partners, clients, and vendors.
Build strong professional relationships with team members, clients, and other key stakeholders.
Document Preparation and Management
Draft, edit, and proofread documents, including reports, emails, and presentations.
Maintain an organized filing system of paper and electronic documents, ensuring documents are easily accessible when needed.
Event and Meeting Coordination
Plan and organize company events, meetings, team activities, and other gatherings as needed.
Ensure all logistics, from venue selection to catering and A/V setup, are efficiently handled.
Other Duties as Assigned
Take on additional responsibilities as required, supporting the executive in various aspects of business operations and personal matters as appropriate.
Minimum Requirements:
·         Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required).
·         Minimum of 3–5 years of experience as an Executive Assistant or in a similar administrative role.
·         Excellent verbal and written communication skills.
·        Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
·        Proficiency in collaboration and delegation of duties
·        Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
·        Exceptional interpersonal skills
·        Friendly and professional demeanor

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