SEAS- Executive Assistant

5 days ago

Pune, India Seamedu School of Pro-Expressionism Full time

SEAS- Executive Assistant (to Chairman)

 

SEAS (Seamless Education and Services Pvt. Ltd.) headquartered in Pune, India having two divisions is looking for a dynamic individual to head branding and marketing. The role would be responsible for both the divisions:

 

Seamedu - School of Pro Expressionism is a Management, Technology and Media school producing world class talent for the industry. Seamedu fosters a learning environment that encourages personal expression and professional growth. By providing practical skills and a supportive atmosphere, we empower students to excel in their chosen fields. www.seamedu.com

 

Toolbox Studio is a media organization in India, specialized in Visual Effects & Animation, TV Commercials, Motion Graphics and Corporate Video Production. We are designed to provide solutions to a range of industries that include Film, Broadcast, Online, Digital and spectrum of corporate sectors such as IT, Education, Hospitality, Automobile and Lifestyle. Along with having international experience across 3 continents, Toolbox is firmly rooted with its extensive home experience that places us uniquely to deliver international as well as domestic projects with equal professionalism. www.toolbox-studio.com 

 

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties.

 

Job Title: Executive Assistant

 

Key Responsibilities:

  1. Administrative Support
  • Manage and maintain executive schedules, including planning and organizing meetings, appointments, conferences, and travel arrangements.
  • Act as a gatekeeper for the executive, screening calls, visitors, and correspondence.
  • Prepare meeting agendas, attend meetings, and take minutes as needed.
  • Coordinate and manage executive communications, including emails, reports, and presentations.
  • Handle sensitive information with a high level of discretion and confidentiality.
  1. Travel and Logistics Management
  • Arrange domestic and international travel, including accommodations, transportation, and detailed itineraries.
  • Prepare travel-related documentation, including visas, expense reports, and reimbursement claims.
  1. Project Management and Research
  • Assist in the management of key projects, tracking progress, setting deadlines, and ensuring successful completion.
  • Conduct research and compile data for reports, presentations, and strategic decision-making.
  • Liaise with internal and external stakeholders to gather information and support project goals.
  1. Communication and Relationship Management
  • Serve as the primary point of contact between the executive and internal/external stakeholders.
  • Facilitate communication and collaboration within the organization and with external partners, clients, and vendors.
  • Build strong professional relationships with team members, clients, and other key stakeholders.
  1. Document Preparation and Management
  • Draft, edit, and proofread documents, including reports, emails, and presentations.
  • Maintain an organized filing system of paper and electronic documents, ensuring documents are easily accessible when needed.
  1. Event and Meeting Coordination
  • Plan and organize company events, meetings, team activities, and other gatherings as needed.
  • Ensure all logistics, from venue selection to catering and A/V setup, are efficiently handled.
  1. Other Duties as Assigned
  • Take on additional responsibilities as required, supporting the executive in various aspects of business operations and personal matters as appropriate.

Minimum Requirements:

·        Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required).

·        Minimum of 3–5 years of experience as an Executive Assistant or in a similar administrative role.

·        Excellent verbal and written communication skills.

·        Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software

·        Proficiency in collaboration and delegation of duties

·        Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

·        Exceptional interpersonal skills

·        Friendly and professional demeanor

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