Executive Assistant to Managing Director

3 days ago

Mumbai, Maharashtra, India White Force Group Full time

Exp - 8+ yearsStable profile. No job hoppersCTC LpaJob Description/Desired Profile: Would be responsible to manage the MDs Office. Would be responsible for calendar management, requiring interaction with bothinternal and external customers and coordinate a variety of complex executive meetings Answer phones and direct and guide all incoming calls promptly and efficiently. Communicate and handle incoming and outgoing electronic communications on behalf of the MD Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Updating the Travel schedule and hotel reservations for MD & family as needed and informed by the Travel Team. Ensure that all confidential & sensitive information is securely handled, stored asappropriate & no such information is divulged or made accessible to unauthorized person. Coordinate various meetings from MD's office and look after day to day activities inMDs office. Follow up and co-ordination with various departments of HO and plants forupdates on the actions taken (Finance, yarn purchase & imports) Record Management Over and above the defined role, executing additional tasks which are assigned onday to day basis by the MD and his family. Online Purchase of the Items as and when required by the MD and his family Maintaining contact database of the MD Coordinate and follow-up on all tasks assigned by the top management within theallotted deadlines Schedule and coordinate meetings, conferences, conference calls, internal sessions,special events, etc. Manage correspondences and communication as per the instructions and maintainingconfidentiality at all levels. Research work for a work area given by the MD Organizing & coordinating events & conferences. Organize and maintain the office filing system. Screen and pay the Invoices on time received for

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