Front Office Manager

1 day ago

Chennai, India AMS Legal Full time € 2,40,000

Front Office Manager and Office Administrator Company: AMS Legal (Law Firm) Location: Chennai, Tamil Nadu, India About AMS Legal: AMS Legal is a dedicated law firm committed to providing exceptional legal services. We are looking for a highly organized, professional, and proactive individual to be the Front Office Manager, serving as the first point of contact for our clients and ensuring the smooth operation of our daily office activities in our Chennai office. The Front Office Manager and Office Administrator will be the face of AMS Legal, responsible for creating a welcoming environment while managing essential administrative, clerical, and logistical tasks. This role is crucial for maintaining efficient office operations, professional client relations, and effective document management. Front Office Management and Client Relations * Manage the main switchboard, screening and directing all incoming phone calls efficiently. * Manage the visitor register and control access to the office, adhering to security procedures. * Office and General Administration * Manage general office supplies, including ordering, stocking, and inventory control. * Ensure the reception area and common spaces are tidy, presentable, and well-maintained. * Coordinate with vendors and service providers (e.g., IT support, cleaners) for necessary maintenance and repairs. * Handle basic accounting and invoicing tasks, such as processing expense reports and petty cash management. File and Document Management * Implement and maintain an efficient file management system (both physical and electronic) for client matters, following firm protocol. * Accurately file, retrieve, and archive legal documents and client files in a timely manner. * Assist legal staff with preparing, binding, and photocopying documents as needed. Client Management Support * Maintain accurate and up-to-date client contact information and databases. * Provide administrative support to legal staff on various tasks as requested, contributing to overall client service delivery. Proven experience (e.g., 2+ years) in a similar administrative, receptionist, or office management role, preferably within a law firm or professional services environment. * Exceptional fluency in the English language (both written and verbal) is mandatory. * Excellent written and verbal communication skills with a professional and articulate phone manner. * Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Any Bachelor's Degree from a recognized university is required.

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