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Coordinator (English)

3 weeks ago

Hyderabad, Telangana, India Dhruva Space Full time
Dhruva Space is hiring a Travel Coordinator to manage end-to-end travel operations and logistics for our fast-paced and mission-driven teams. This full-time, on-site role is based at our headquarters in Hyderabad. The position requires working in the night shift to support round-the-clock travel needs. The ideal candidate will have a strong background in travel coordination and vendor management, with the ability to manage multiple travel requests efficiently while maintaining cost-effectiveness and ensuring employee satisfaction.

Coordinate and book flights, hotels, trains, and other modes of transport, ensuring the best rates and travel plans.

Address employee travel queries, resolve issues, and provide timely updates on travel itineraries.

Liaise with airlines, hotels, and service providers to ensure seamless travel experiences.

Track and record travel expenses, process reimbursements, and ensure compliance with company travel policies.

Manage visa applications and other necessary travel documentation for both domestic and international travel.

Negotiate with vendors to obtain cost-effective and value-driven travel options.

Keep employees informed about bookings, changes, and real-time travel updates.

Maintain travel entitlement sheets, update internal records, and prepare detailed monthly travel expense reports.

Bachelor's degree in Hospitality, Business Administration, or a related field.

~2–4 years of relevant experience in travel desk operations, hospitality, or administration.

~ Proficiency in MS Office tools (Excel, Word, PowerPoint, Outlook) is a must.

~ Familiarity with travel booking platforms and systems.

~ Strong negotiation skills to optimize travel costs.

~ Prior experience in a corporate or fast-paced environment is a plus.

Note: Willingness to work in night shifts.