Facilities Assistant

15 hours ago

Jaipur, India Tata Consultancy Services Full time

Job Description- Complete ownership of managing HUB Admin activities/operation & Admin Team- Defining Scope and KRA’s of Team members- Communicate and co-ordinate with immediate management for day to day activities- Direct reporting to Regional Admin Head – TCSiON on day to day activities, incident management etc.- Monitoring and reporting of key project activities, plans and progresses- Managing calls and discussions- End to end Exam day and non exam day administrative activities management and Team coordination- Ensuring zero incident on Exam day related to Admin Services- Help in Recruitment, Training and talent development of Team Members- Define and deploy control and Monitoring mechanism Admin Team within HUB- Training and development of Admin Team within HUB- Ensure Standardising of process at all Exam Venues within HUB- Vendor Mgmt , Support Regional Head in Finalising of contract , Vendor invoice- Publish regular dashboard on Key performance parameters to Regional Admin Head and Sr. Mgmt on need basis- Central spoc for all Facility related matters within HUB- Ensure SLA/SLC at Exam Venues- Governance over ViDZ/LISP partners , regular meeting and closure of Audit points- Deployment of Adhoc/Contract manpower at Exam Venue- Help/support in Shortlisting prospective partner/venue identified based on defined parameters within region- Maintain and monitor legal compliances for all Venues- Prepare and deploy contingency/BCP- Surprise checks at exam Venues- Handle crisis situation- Coordinate and manage with Manpower agencies on deployment and other staff related issues & Compliances- Conduct audit of Exam venues- Any other duty assigned from time to timeMust Have- Good communication skills (written/verbal)- Strong technical knowledge of Electrical Equipments- Experienced in Soft services facility mgmt.- Experience in Facility Operations and management- Must have managed a team- Experience in conflict management- Willing to work, learn and perform under extreme pressure- Willing to travel- Good liasoning with Police and other local Govt. departments- Aware of laws related to facility compliance and operations- Vendor Management skills- Open to take complete ownership, responsibility & accountability of assigned work- Good computer knowledge ( Microsoft xls,word, Powerpoint etc)Good HaveProfessional Certifications, additional language knowledge, Strong analytical and logical understanding

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