Head of Procurement

Role SummaryThe Head – Procurement will be responsible for developing and leading the procurement strategy for all Civil & Interior (C&I) and MEP works across ongoing and upcoming co-working/managed office projects. The role involves vendor development, cost optimization, contract negotiation, budget adherence, and ensuring on-time availability of high-quality materials, equipment, and services. A strong understanding of construction, fit-out, and building engineering systems is essential.Key Responsibilities1. Procurement Strategy & Planning- Develop and execute the end-to-end procurement strategy for C&I and MEP categories.- Work closely with Projects, Design, Finance, and Facility Management teams to understand project demands, timelines, and specifications.- Prepare annual and project-wise procurement plans aligned with budget approvals.2. Vendor Management & Sourcing- Identify, evaluate, and onboard reliable vendors/contractors for civil works, interiors, electrical systems, HVAC, plumbing, fire-fighting, and ELV systems.- Build long-term vendor partnerships ensuring quality, delivery reliability, and competitive pricing.- Lead RFI/RFQ/RFP processes, vendor audits, and performance evaluations.3. Contracting & Negotiation- Lead negotiations for contracts, rate agreements, and service-level agreements, ensuring cost savings without compromising quality.- Draft and manage work contracts, supply agreements, and framework contracts.- Ensure compliance with statutory, safety, and corporate governance requirements.4. Cost Control & Budget Management- Monitor procurement budgets for all projects and track variances.- Implement value engineering opportunities to reduce costs and improve design efficiency.- Create cost benchmarks and maintain updated price indices for key C&I and MEP materials.5. Process Excellence & Compliance- Implement standardized procurement processes, documentation, and MIS systems.- Ensure adherence to company’s procurement policies, ethical practices, and ISO standards (if applicable).- Collaborate with finance for PO creation, vendor payments, GRN, and reconciliation.6. Project Coordination & Delivery- Ensure timely delivery of materials, equipment, and contractor mobilization as per project schedules.- Resolve supply chain bottlenecks and escalate risks where required.- Coordinate with site teams for inspections, approvals, and technical compliance.7. Inventory & Logistics Oversight- Oversee logistics arrangements, warehousing, and inventory management for multi-city operations.- Optimize transportation and storage costs and reduce wastage/pilferage.8. Team Leadership- Lead and mentor the procurement team, including category managers, buyers, and coordinators.- Foster a culture of transparency, accountability, and continuous improvement.Key RequirementsEducation- Bachelor’s degree in Engineering (Civil/Mechanical/Electrical) preferred.- MBA in Supply Chain/Operations is an added advantage.Experience- 10–15+ years of procurement experience in real estate, co-working, commercial fit-out- Strong background in C&I and MEP procurement including interiors, electrical systems, HVAC, plumbing, ELV, and fire-fighting.- Proven track record of managing multi-location projects and high-value procurements.Technical Skills- Understanding of bill of quantities (BOQ), drawings, technical specifications, and project schedules.- Expertise in contracting, tendering, rate analysis, and vendor management.Behavioral Competencies- Leadership- Strong negotiation and analytical skills.- Excellent communication and stakeholder management.- High integrity, result-orientation, and ability to work under tight deadlines.