Head of Administration

ABOUT LIGHTHOUSE LEARNING India's leading Early Childhood & K-12 Education company – Lighthouse Learning (formerly known as EuroKids International), is committed to delivering the Joy of Learning to students in the early childhood education and K12 segments. With its portfolio of brands - EuroKids Preschool, Kangaroo Kids Preschool, EuroSchool, Billabong High International, Centre Point Group of Schools (Nagpur), Heritage Xperiential Group of Schools, Lighthouse Learning is committed to delivering a holistic, nurturing and secure learning environment for children. With a ‘Child First’ ideology at its core, the group is committed to delivering a robust foundation for future generations with innovation in pedagogy, use of appropriate technology and focus on child safety. With a network of over 1,400 pre-schools and 53 Schools, Lighthouse Learning empowers 1000+ women entrepreneurs across the nation and employs a workforce of over 10,000. Purpose The primary responsibility will be to ensure smooth day-to-day functioning of all schools, overseeing administrative duties including infrastructure to ensure a safe environment as well as to plan, forecast and budget in accordance with business objectives. Key Role and responsibilities  Manage the day to day Administrative activities related to school operations.  Requisitions for Curriculum Support and inventory of the same for the Primary; Middle and Senior School and effectively manage the same within set time lines.  Ensure that all day to day updates with records on Student and staff data, Circulars, School events, tests, examinations, trips etc.  Establish quality standards of checks on various services to School such as Transport, Catering, Security, Uniforms & those affecting the domains of School’s Teaching & Learning and Safety of the School environment.  Ensure timely and appropriate arrangements for any training program, workshop, field JOB DESCRIPTION – Admin Manager – BHIS Mulund trip, SPA, Sports day, Annual concert, Field trip, Consent form, Risk Assessment format and any other special day  Create a cooperative school-parent relationship by enhancing the school Image through effective and courteous Interaction and a positive issue-resolving attitude.  Ensure that all the day to day issues related with external vendors and agencies are resolved within the time frame for the smooth and effective functioning of the school.  Regular MIS is presented to the Principal.  Plan a functional-MBWA (Management by walking around) with the Vice-Principal and the Principal.  All urgent and important issues are brought to the notice of the Principal immediately.  Contribute to the company’s values being understood, accepted and practised and  Undertake other duties as directed by the Principal. KEY ACCOUNTABILITIES The following accountabilities describe the major administrative functions for which the administrator is directly accountable.  The Administrative functions in the School are efficiently managed and issues are resolved within agreed times & stipulated dates.  Operations - Logistics, Security, Housekeeping, support staff.  Operations & Records - Resources, furniture’s, tools, equipment’s, uniforms & fixtures.  Maintenance & Repairs - Around the school & Ground  Documentation of Staff, Students, School Circulars, events, test, Examination schedules and trips etc are efficiently managed.  Records and checks on various services to School such as Transport, Catering, Security, Uniforms & those affecting the domains of School’s Teaching & Learning are effectively managed.  Effective implementation of the ancillary management.  School safety equipment is always in top condition.  Cost effective, timely and appropriate arrangements for any requirements for training programs, workshops, field trips, SPA, Sports day, Annual concert or any other special day beyond the day to day requirements are met.  A cooperative school-community relationship is maintained.  Day to day issues related with external vendors and agencies are resolved within the time frame and stipulated dates.  All administrative documents are regularly updated and well maintained  All urgent and important issues are brought to the notice of the Principal immediately.  Contribute to the company’s values being understood, accepted and practised and  Undertake other duties as directed by the Principal. Experience and Qualification Essential Desirable  Business degree  5-8 years’ experience at least 2 years of which should be in the education industry.  MBA –Finance/Marketing/Operations  Experience in education/ telecom/ insurance/ retail/ IT training sectors Competencies Functional Behavioural  Business understanding  Planning & organizing skills  Problem solving  Relationship building  Ability to crunch numbers  Excellent verbal and written communication Skills  Decision making  Self-driven  Emotional intelligence  Assertiveness  Analytical thinking  Ability to work under pressure  Manage multiple stakeholders Lighthouse Learning is an equal opportunity employer and its recruitment and selection process does not discriminate on gender, caste, creed, class, language, region, race etc. Candidates meeting the required qualifications as per the job description and specification shall be provided with a fair opportunity for employment. Key Stakeholders that the role holder will interact with Internal External  Principal  Vice Principal  Asst. Admin Manager  Parents  Vendors