Digital Assets Coordinator

14 hours ago


Mumbai, Maharashtra, India beBeeAssetManagement Full time ₹ 1,40,03,200 - ₹ 2,51,96,800

About our Software Asset Management Team: We balance innovation with an open, friendly culture and a strong commitment to ethical practices.

We guide customers from what's now to what's next by unlocking the value of their data and applications to solve their digital challenges, achieving outcomes that benefit both business and society.

As an Asset Manager in this team, you will play a critical role in ensuring our software assets are properly managed throughout their lifecycle. This includes procurement, license management, compliance, renewals, and vendor coordination.

Key Responsibilities:
  • Software Request & License Administration

Process software requests via our Digital Workplace Portal. Validate license availability and assign licenses through vendor portals (e.g., Microsoft 365, Autodesk). Initiate license harvesting or procurement when required. Maintain accurate records of license assignments, usage, and compliance.

  • Contract & Renewal Oversight

Track contract expirations using our dashboards (Asana, Remedy). Coordinate with legal and procurement for contract reviews and renewals. Ensure Ariba contracts are active and published before PR/PO creation. Maintain documentation in Ariba and Remedy for audit readiness.

  • Procurement & Purchase Order Process

Create and manage Purchase Requisitions (PRs) and POs in SAP. Collaborate with our Center of Excellence (COE) for PR processing. Ensure all approvals (gatekeeper, manager, cost center) are documented. Track PO status and update stakeholders accordingly.

  • Vendor & Communication Management

Use shared mailboxes for all vendor interactions. Ensure all communications are tagged to relevant Remedy tickets. Coordinate with vendors for quotes, license keys, and order confirmations.

  • Software Deployment & Packaging

Coordinate with desktop engineering and local IT for software packaging and deployment. Track deployment status and update Remedy tickets. Manage add-ons and plugin deployments via Intune and Microsoft Entra.

  • Compliance & Audit

Conduct regular license usage reviews and reclaim unused licenses. Ensure all actions are documented for audit and compliance. Support internal and vendor audits by providing accurate license data.

  • Dashboard & Reporting

Maintain and update SAM dashboards for renewals and compliance tracking. Export and format data from Remedy for dashboard imports. Use dashboards for team coordination and audit visibility.



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