
Administrative Coordinator
2 days ago
The Office Support Professional plays a vital role in maintaining the smooth functioning of our organization. This individual will be responsible for overseeing daily administrative operations, managing procurement and inventory of office supplies and assets, collaborating with external vendors and service providers, and ensuring compliance with company policies.
Key Responsibilities:
- Manage day-to-day administrative operations of the organization
- Oversee procurement and inventory of office supplies and assets
- Collaborate with external vendors, service providers, and building management
- Ensure seamless functioning of facilities, equipment, and utilities
- Maintain records of bills, payments, petty cash, and vendor contracts
- Coordinate company travel, accommodations, and meeting logistics
- Maintain accurate documentation and filing systems (physical & digital)
- Assist HR with onboarding/offboarding, employee attendance, and leave tracking
- Ensure compliance with company policies and support internal audits
- Supervise housekeeping and ensure the office environment is clean and professional
- Support internal teams with logistics for events, trainings, or reviews
Requirements:
- Bachelor's degree in any discipline
- 3–5 years of proven experience in office administration or operations
- Proficient in MS Office Suite (Word, Excel, Outlook)
- Excellent organizational, coordination, and communication skills
- Strong problem-solving abilities and attention to detail
- Ability to handle confidential information with discretion
- Experience in working with finance, HR, or compliance teams is an added advantage.
Preferred Skills:
- Basic knowledge of office budgeting and vendor negotiations
- Familiarity with office management software or ERP systems
- Comfortable working in a fast-paced and deadline-driven environment
Qualifications:
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Ability to multitask
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