Creative Operations Coordinator

We are seeking a highly organized and proactive Studio Operations Associate to support our creative team in India. In this role, you will work closely with Creative Leads to support a team of producers and editors responsible for crafting high-quality video and audio assets.

You will collaborate extensively with Studio Production and Post-Production teams, ensuring that each project adheres to a well-structured production roadmap for maximum efficiency and quality.

This position requires a blend of expertise in film production, project coordination, workflow optimization, and effective communication to support a fast-paced, cross-functional studio environment.

You will oversee multiple projects, manage team resources, and ensure content is delivered on time and within budget.

You will be responsible for aligning each production plan, including timeline, budget, and deliverables, with our deadlines and strategic objectives.

Key Responsibilities:

• Budget Management: Create and manage production budgets, ensuring they align with the production's creative goals while meeting financial constraints.
• Project Coordination: Work across multiple projects and teams, coordinating resources and timelines to ensure smooth operations and timely delivery.
• Dashboard Maintenance: Maintain the studio dashboard, listing all project details and providing timely updates to stakeholders and senior leaders.
• Resource Management: Evaluate resourcing needs and recommend appropriate staffing solutions for studio requests.
• Creative Partnership: Collaborate with team to develop production strategies that support creative vision while ensuring feasibility and quality.
• Assist Talent Acquisition: Assist in recruiting and hiring talent, ensuring the team is equipped with skilled professionals to meet project demands.
• Vendor Management: Build and maintain a strong vendor database to support production, ensuring access to top-quality resources.
• Prioritize Project Tasks: Define and communicate production priorities clearly to ensure alignment across teams.
• Crew & Talent Management: Oversee crew and talent coordination as needed, ensuring production runs smoothly, on time, and on schedule.
• Legal Compliance: Work closely with the legal team to develop and execute production agreements and talent release forms.
• Invoicing: Work closely with teams and vendors to ensure invoicing is accurate, properly verified, and submitted to the Finance team in a timely manner with all necessary approvals.

Required Skills and Qualifications:

To succeed in this role, you will need:

• A minimum of 8 years of experience in studio production coordination or management, ideally within a creative or media environment.
• Strong teamwork and interpersonal skills, with the ability to foster a collaborative studio environment.
• Proficiency in scheduling and budgeting software, including MS Excel and Smartsheet; knowledge of Movie Magic Scheduling and Movie Magic Budgeting is preferred.
• Excellent written and verbal communication skills, with the ability to present complex information in a clear and accessible way.
• Proven ability to multitask and manage competing priorities in a fast-paced, dynamic environment.
• Strong troubleshooting and crisis management skills, with a proactive approach to problem-solving.

Why This Role Matters:

This role is a key part of our production team, and we are looking for someone who shares our passion for creating high-quality content and supporting our team members.

If you have the skills, experience, and passion for this role, we encourage you to apply.