Business Operations Coordinator

3 days ago

Mumbai, Maharashtra, India beBeeAdministration Full time ₹ 60,00,000 - ₹ 1,20,00,000
About This Opportunity

We are looking for a seasoned Office Administrator to join our team in Mumbai. This is an excellent chance to establish and manage an office from the ground up, working with a leading sustainability-focused organization.

Main Responsibilities
  • Oversee office operations, travel coordination, vendor management, facilities oversight, and day-to-day operational needs.
  • Serve as primary contact for internal and external stakeholders, ensuring efficiency, organization, and compliance with corporate policies.
Detailed Responsibilities:
  • Manage office administration, ensuring a well-organized and efficient work environment.
  • Maintain office supplies inventory, procure materials as needed, and ensure cost-effective purchasing.
  • Negotiate and manage vendor relationships for office supplies, IT support, facility maintenance, and security services.
  • Evaluate and ensure proper functioning of all office equipment, including printers, phones, and IT infrastructure.
  • Coordinate office cleanliness, sanitation, and upkeep in collaboration with housekeeping services or reception.
  • Manage office space allocation and oversee any office renovations or workspace modifications, including tracking office lease expiry dates.
  • Evaluate and ensure adherence to local regulatory requirements and company policies.
  • Negotiate required office insurance coverage.
Travel & Logistics Management
  • Arrange travel plans, including flights, accommodations, transportation, and visa applications for employees.
  • Liaise with travel agencies to secure corporate rates for travel and lodging.
  • Maintain a travel database, track expenses, and ensure adherence to company travel policies.
Vendor & Procurement Management
  • IDentify, onboard, and manage vendors and service providers to ensure quality services at competitive rates and adherence to the organization's vendor onboarding process.
  • Negotiate contracts and agreements for office utilities, catering, IT services, and other operational needs.
  • Evaluate and ensure timely procurement and cost control for office-related expenses.

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