Executive Administrator

6 days ago

Mumbai, Maharashtra, India beBeeReceptionist Full time ₹ 2,00,000 - ₹ 4,00,000

Job Title: Front Office Executive

We are seeking a skilled and organized Receptionist to join our team. The successful candidate will be the first point of contact for visitors and callers, representing our organization with professionalism and courtesy.

About the Role:

  • Provide exceptional customer service to guests and callers.
  • Manage front desk operations, including greeting visitors, handling incoming calls, and providing administrative support.
  • Maintain a clean and organized reception area.
  • Liaise with office staff to ensure smooth day-to-day operations.
  • Assist in organizing company events and meetings when required.

Responsibilities:

  1. Front Desk Management: Greet and welcome visitors and directors in a professional manner. Maintain the reception area to ensure it is clean, organized, and presentable.
  2. Call Handling: Answer, screen, and forward incoming phone calls. Provide basic information about the organization to callers and direct queries to the appropriate departments.
  3. Visitor Management: Maintain visitor logs and issue visitor passes. Inform relevant staff members about guest arrivals.
  4. Administrative Support: Handle incoming and outgoing correspondence (emails, couriers, letters). Assist in scheduling meetings and appointments. Support HR and admin teams with clerical tasks, data entry, and document filing.
  5. Coordination & Communication: Liaise with office staff to ensure smooth day-to-day operations. Assist in organizing company events and meetings when required.

Requirements:

  • Graduate in any field.
  • Proven experience as a receptionist, front office representative, or similar role.
  • Proficient in MS Office (Word, Excel, Outlook).
  • Excellent communication skills (verbal and written).
  • Professional appearance and a positive attitude.
  • Strong organizational and multitasking abilities.

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