
Office Operations Specialist
3 days ago
Our organization is seeking an experienced Facilities Manager to oversee the daily operations of our office infrastructure, ensuring a seamless, secure and comfortable work environment.
Primary Responsibilities- Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety and other office utilities.
- Ensure preventive maintenance, quick breakdown resolution and vendor service level agreement compliance.
- Oversee housekeeping, pantry, stationery, front desk, security and visitor management.
- Monitor hygiene, consumables and office cleanliness standards.
- Onboard new joiners with desk setup, ID/access cards and basic kits.
- Manage exits, asset returns, access deactivation and clearances.
- Track attendance, late entries and exceptions.
- Maintain a reliable vendor bench, negotiate costs, track annual maintenance contracts and monitor service quality.
- Coordinate lease agreements, office fit-outs, repairs and landlord escalations.
- Verify bills, reconcile petty cash and maintain records for leases, insurance licenses and safety certificates.
- Keep no-objection certificates, insurance, safety certificates and first aid kits up to date and audit ready.
- Prepare monthly management information: spend vs budget, incidents, vendor scorecards, service level agreement compliance and risks fixes.
- Track key performance indicators: utility uptime, hygiene audit scores, ticket closure times and budget adherence.
- Ensure late shift office readiness and provide on call support for urgent issues.
10+ years in facilities/office administration with stable tenure and clean references.
Hands-on experience with utilities, IT/office infrastructure, vendors and housekeeping.
Strong negotiation, documentation and Excel/email skills.
Trustworthy with keys, cash and confidential information.
Why Join Our Team?Competitive salary + performance bonuses
Clear standard operating procedures and handover from day one
Opportunity to own and scale office operations at a fast growing organization
Work with a high performing team in a collaborative culture
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