Travel Operations Coordinator

1 day ago

Bengaluru, Karnataka, India beBeeTravel Full time ₹ 5,00,000 - ₹ 8,00,000
Job Title

We are seeking an experienced Travel and Administration Executive to join our organization. This is an exciting opportunity for a highly organized and detail-oriented professional to utilize their skills in travel desk management, administration, and customer service to support the company's growth and success.

Key Responsibilities:
  • Travel Desk:
    • Support the Travel Manager with flight bookings, domestic travel arrangements, hotel reservations, transportation, visa processes, and overall travel coordination.
    • Liaise with airlines, hotels, and other service providers to ensure efficient and employee-friendly travel arrangements.
    • Address travel-related queries and provide excellent service to employees.
    • Maintain accurate records of travel transactions, vendor bills, and correspondence.
    • Provide timely updates on flight schedules, cancellations, or changes.
    • Negotiate with vendors to secure the best rates.
    • Manage emergency changes or cancellations and communicate updates to traveling employees.
    • Assist with visa applications, documentation, and processing in coordination with vendors.
    • Prepare and submit detailed travel reports and MIS. Follow up on billing and payments.
  • Administration:
    • Handle general office tasks, including stock-keeping, issuing, and controlling stationery/office supplies as per employee needs.
    • Answer phone calls, communicate with stakeholders, and convey important messages.
    • Assist new recruits with facilities and necessary assets, and support the HR team in organizing events and meetings.
    • Ensure office facilities and guesthouses are well-maintained and address any concerns raised by employees.
    • Manage petty cash, document expenditures, file monthly expense statements, and ensure timely payments.
    • Manage the issuance and control of ID cards in coordination with HR.
    • Coordinate with offices/factories for visitor/guest management and gate passes.
    • Coordinate inward/outward couriers and material dispatches for domestic and international shipments.
Required Skills and Qualifications:
  • Strong written and verbal communication skills.
  • Proficiency in MS Office tools (Excel, Word, PowerPoint).
  • Excellent time management.
  • Strong organizational and multitasking abilities.
  • Problem-solving attitude.
  • Attention to detail.

If you possess the required skills and experience, please submit your application with your resume and cover letter explaining why you are the ideal candidate for this role.

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