Luxury Travel Coordinator

4 weeks ago

Thiruvananthapuram, Kerala, India VISTERIA LUXURY TRAVEL Full time

Visteria Luxury Travel is seeking a highly organized and detail-oriented Executive Assistant/Travel Coordinator to provide exceptional back-end operations and administrative support with a focus on managing travel-related activities for our clients.

About Visteria

We are a luxury travel curation company known for providing luxurious and experiential travel experiences to our clients. Our team is dedicated to delivering exceptional service and creating unforgettable memories for our guests.

Job Description
  • Travel Coordination:
    • Plan and coordinate domestic and international travel arrangements for executives, including flights, accommodations, ground transportation, and other logistics.
    • Ensure all travel plans align with executives' schedules and preferences.
    • Handle changes, cancellations, and last-minute adjustments effectively.
  • Itinerary Management:
    • Create detailed travel itineraries, including meeting schedules, appointment details, and relevant contact information.
    • Provide executives with comprehensive travel packs, ensuring they have all necessary documents and information.
  • Expense Management:
    • Track and manage travel-related expenses, ensuring adherence to company policies.
    • Prepare and submit timely expense reports, maintaining accurate records.
  • Calendar Management:
    • Assist in managing executives' calendars, scheduling meetings, and coordinating appointments to optimize their time.
  • Communication Liaison:
    • Act as a primary point of contact between executives and internal/external stakeholders during travel.
    • Ensure executives remain connected and informed while on the move.
  • Document Preparation:
    • Assist in the preparation and editing of documents, presentations, and reports.
    • Handle confidential information with discretion.
  • Event Coordination:
    • Assist in planning and coordinating corporate events, conferences, and meetings, including logistics, travel, and accommodations.
  • Task Prioritization:
    • Prioritize and manage multiple tasks efficiently to meet deadlines and support executives in a dynamic work environment.
Requirements
  • Proven experience as an Executive Assistant or in a similar role.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and problem-solving abilities.
  • Proficient in travel management tools and Microsoft Office Suite.
  • Exceptional communication and interpersonal skills.
  • Discretion and confidentiality in handling sensitive information.
  • Flexibility to adapt to changing priorities and travel schedules.

The estimated salary for this position is ₹8,50,000 - ₹10,00,000 per annum, depending on qualifications and experience. We offer a competitive benefits package, including health insurance, retirement plan, and paid time off. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional service, please apply for this exciting opportunity to join our team.

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