Senior Administrative Executive

1 week ago

Chandigarh, Chandigarh, India Oceaneering Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Executive to join our Engineering Department. As a key member of our team, you will provide administrative support to our engineering team, ensuring the smooth operation of our daily, weekly, and monthly activities.

Key Responsibilities
  • Provide administrative support to the Engineering Department, including maintenance of management information systems, creation and update of records and databases, and preparation of utilization reports and presentations.
  • Schedule and coordinate meetings, interviews, events, and other activities, as well as order and maintain office stationery and supplies.
  • Coordinate with various departments, including Facility, IT, and HR, as needed, and manage inventory of computer hardware and printers.
  • Ensure the operation of equipment by completing preventive maintenance requirements and calling for repairs, as needed.
  • Maintain the Engineering library, distribute and recover books, and ensure the maintenance of supplies inventory.
  • Track calendars, appointments, and meeting set-ups, and arrange facilities and equipment for events, meetings, and training sessions.
  • Assist team members with travel arrangements and prepare expense reports for senior management personnel.
  • Create work instructions, review work performed by other team members, and guide and mentor junior team members.
  • Provide general support to visitors and ensure compliance with organizational HR policies and procedures.
Requirements
  • Bachelor's degree in Science, Commerce, PGDCA, or BCA.
  • Minimum 4 years of experience as an Administrative Assistant.
  • Proficient in MS Office applications, including Word, PowerPoint, and Excel.
  • Expert knowledge of MS Excel, including formulas, special functions, and data analysis.
  • Desirable skills include knowledge of Power Apps, Power BI, and Power Automate, as well as exemplary planning and time management skills, ability to multitask and prioritize daily workload, and flexibility and adaptability.
Working Conditions

This position is considered OFFICE WORK, characterized by almost exclusively indoor work during the day and occasional exposure to airborne dust in the workplace.

Career Development

Oceaneering prioritizes providing learning and development opportunities to enable employees to achieve their potential and take charge of their future. We offer long-term employment and career advancement across countries and continents, and we are committed to lifelong learning and ongoing education.

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