Executive Assistant to a Global Influencer

2 days ago

Mumbai, Maharashtra, India MasoomMinawala Full time

Role Overview

We are seeking an exceptional Personal Assistant to join our team as Executive Assistant to Masoom Minawala, a prominent figure in the global fashion and lifestyle industry.

About Us

Masoom Minawala is a leading voice in global fashion and lifestyle. Our team thrives on creativity, diversity, and ownership of impactful tasks.

Key Responsibilities

  • Personal Assistance:
    • Manage calendars, appointments, and personal commitments with precision.
    • Plan and organize travel logistics, including flights, accommodations, itineraries, and transportation.
    • Handle emails, calls, and messages promptly and professionally.
    • Assist with errands such as bill payments, scheduling appointments, sourcing lifestyle services, personal shopping, groceries, and deliveries.
    • Plan and coordinate personal events, dinners, and gatherings in alignment with the employer's signature style.
    • Maintain records, organize documents, and process expenses.
    • Liaise with vendors and service providers such as doctors, salons, and gyms.
    • Stay proactive in managing daily, ad-hoc tasks, and time-sensitive requirements.
    • Prepare and pack essentials for shoots, events, and travel.
    • Liaise with brands, clients, and collaborators for PR packages, gifts, and deliverables.
  • Household & Lifestyle Management:
    • Oversee household staff, including hiring, training, scheduling, and supervision.
    • Monitor household supplies, groceries, and ensure timely restocking.
    • Track and manage household expenses, petty cash, and budgets.
    • Ensure home safety systems and security protocols are followed.
    • Assist with special projects such as interior updates, seasonal décor, or relocation plans.
  • General Organization & Support:
    • Maintain a database of trusted service providers, including stylists, makeup artists, and vendors.
    • Conduct research to support personal projects or brand collaborations.
    • Act as a gatekeeper, ensuring communication is professional and confidential.
    • Adapt to the demands of an ever-changing schedule with poise and flexibility.

Requirements & Qualifications

  • Your Profile:
    • Discreet and dependable: You can handle sensitive information with care and professionalism.
    • Meticulously organized: You thrive on structure and pay attention to every detail.
    • Solution-driven: You're proactive, resourceful, and thrive in fast-paced environments.
    • Aesthetic-minded: You share Masoom's appreciation for quality and creativity.
    • Tech-savvy: You're comfortable with productivity tools and managing schedules digitally.
    • Flexible and adaptive: You can gracefully navigate shifting priorities, have a driver's license, and ability to travel, if required.

What We Offer

  • The opportunity to work closely with one of the most influential voices in global fashion and lifestyle.
  • A role that offers creativity, diversity, and ownership of impactful tasks.
  • A supportive environment where your contributions directly enhance Masoom's ability to inspire her global audience.
  • Flexibility through a hybrid working model.

Salary

This full-time position comes with a salary of 5-7 LPA (depending on experience).

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