Administrative Support Specialist
3 weeks ago
About House of Spices India
House of Spices India is a leading South Asian food manufacturer and distributor in North America, delivering high-quality products for over 50 years with 9 distribution centers throughout the continent.
Job Summary
The Executive Assistant will provide administrative and operational support to the CEO and COO, ensuring smooth and efficient operations of the executive office.
Key Responsibilities
- Manage complex calendars, scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
- Serve as the primary point of contact for internal and external communications, ensuring timely responses and follow-ups.
- Arrange and coordinate domestic and international travel arrangements, considering preferences and time constraints.
- Prepare agendas, presentations, and meeting materials, attending meetings as needed, and documenting meeting minutes and action items.
- Maintain and organize files, documents, and records, ensuring confidentiality and accessibility.
- Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met and commitments are fulfilled.
- Process expense reports, track expenses, and reconcile credit card statements, ensuring accuracy and compliance with company policies.
- Assist with special projects and initiatives, providing research, analysis, and administrative support as needed.
Requirements
- Bachelor's degree in Business Administration, Communications, or a related field.
- 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Proven ability to work autonomously in a virtual setting, managing multiple priorities and deadlines effectively.
- Ability to work in a fast-paced environment proactively with minimum supervision.
- Position requires diplomacy and discretion.
Preferred Qualifications
- Proficiency in Microsoft Office suite.
- Proficiency in travel management.
Working at House of Spices India
We are committed to delivering high-quality products and exceptional customer service. Our team is dedicated to making a positive impact on the food industry and our community.
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