Strategic Procurement Specialist

The Associate Manager P&C is responsible for procuring required spares, consumables, and services from reliable vendors at optimal costs. This role involves executing procurement activities in a competitive manner while ensuring vendor and contract management align with procedures and policies.

• Vendor Intelligence and Database Management
  • Build and maintain a vendor network to ensure credibility and long-term partnerships.
  • Scan for potential vendors, perform feasibility and quality checks, gather market feedback, and verify vendor registrations.
  • Track key performance indicators such as new vendors, cost savings, and lead time.
• Compliance with Purchase Activities
  • Ensure all purchase activities comply with quality standards, tax regulations, and government policies.
  • Conduct regular vendor audits to maintain quality and timely delivery.
  • Stay updated on the latest tax rules and trade laws to ensure compliance and drive tax-saving measures.
  • Monitor key performance indicators such as no deviation notices from authorities and cost savings.
• Procurement Review and Scope Documents
  • Review Purchase Requisitions (PR) to understand requirements for procuring materials, works, and services.
  • Ensure procurement aligns with procurement policy.
  • Review scope documents, including specifications and Service Level Agreements (SLAs) for service contracts.
  • Track key performance indicators such as timely procurement in line with policy.
• Contract Drafting and Bidding Process
  • Assist in drafting contracts/agreements for large mechanical, electrical, civil, finishes, and structural supply and/or work contracts.
  • Manage the entire bidding process, including Expressions of Interest (EOI), Requests for Information (RFI), Requests for Quotation (RFQ), and Requests for Proposal (RFP).
  • Negotiate and finalize prices and contracts with vendors, ensuring procured products meet quality standards and are competitively priced.
  • Utilize modern negotiation tools such as E-bidding (reverse/forward auctions).
  • Track key performance indicators such as procurement cost, turnaround time as per SLA, no deviations, and project completion.
• Logistics and Delivery Management
  • Plan logistics and delivery of equipment to the airport site by the supplier or OEM.
  • Ensure coordination with finance and SAP teams to ensure timely processing of POs/Work Orders (WO) and agreement/ENFA approvals.
  • Track key performance indicators such as timely logistics management and completion of procurement within the approved budget.
• Contract Management
  • Manage all agreements, including communications with other parties, assisting HOD in dispute resolution, and handling change management (variations, additional time, and cost).
  • Provide timely Management Information System (MIS) reports.
  • Draft and negotiate contracts/agreements, ensuring clearance from HOD and Legal.
  • Ensure a systematic document control mechanism and document repository/archiving.
  • Track key performance indicators such as risk minimization, document management, and contract compliance.
• Process Optimization and Cost Reduction
  • Interact with senior management and user departments during the tender stage to suggest methods to optimize cost and time, such as SLA optimization.
  • Support process optimization and cost reduction initiatives across procurement operations.
  • Track key performance indicators such as process efficiency, cost reduction, and SLA optimization.
• Vendor Development and Evaluation
  • Support vendor development and management, including regular vendor evaluations and feedback.
  • Stay informed on ISO 20400, ESG sustainability core issues, and sustainable solutions.
  • Ensure adherence to Standard Operating Procedures (SOP).
  • Track key performance indicators such as the number of new vendors developed and vendor performance evaluation.
  Required Skills and Qualifications:
  • Graduation in relevant field (Engineering, Commerce, etc.).
  Benefits:

This position offers opportunities for professional growth and development in a dynamic environment.

The ideal candidate should have strong analytical and problem-solving skills, excellent communication and interpersonal skills, and the ability to work effectively in a team environment.