Senior Administrative Coordinator

2 weeks ago

Gurgaon, Haryana, India Optus Housing Full time

The role of an Executive Assistant at Optus Housing is to provide administrative support to the Managing Director, ensuring their daily activities and responsibilities run smoothly.

Key Responsibilities:

  1. Calendar Management: Organizing meetings, appointments, and events for the MD, ensuring their schedule runs smoothly.
  2. Email Correspondence: Managing the MD's email inbox, responding to or forwarding important messages, and prioritizing emails based on urgency.
  3. Travel Arrangements: Booking flights, hotels, rental cars, and other travel logistics for the MD's business trips or personal travels.
  4. Document Preparation: Drafting, editing, and formatting documents such as letters, reports, presentations, and contracts.
  5. Meeting Support: Preparing meeting agendas, taking minutes, and following up on action items from meetings.
  6. Client Communication: Liaising with clients, answering inquiries, and providing assistance or information as needed.
  7. Database Management: Maintaining and updating databases of clients, properties, and other relevant information.
  8. Research: Conducting market research, competitor analysis, and other research tasks to support the MD in decision-making processes.
  9. Financial Administration: Assisting with expense tracking, invoicing, and other financial tasks as required.
  10. General Administrative Support: Handling phone calls, managing office supplies, and performing other administrative duties as necessary.

As an Executive Assistant, you will be organized, detail-oriented, and capable of multitasking. Discretion and confidentiality are crucial when dealing with sensitive information.

Requirements:

  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office and other administrative software.

What We Offer:

  • A competitive salary package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.

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