Document Control Specialist

4 days ago

Gurgaon, Haryana, India beBeeDocumentControl Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title: Document Control Specialist

White-Force is seeking a skilled Document Control Specialist to manage tender opportunities, draft proposals, and ensure compliance with bid submission requirements.

Tender/Bid Management:

  • Identify, analyze, and shortlist relevant government and private tender opportunities for skill development projects.
  • Coordinate the preparation, compilation, and submission of Expression of Interest (EOI), Request for Proposal (RFP), and tender documentation.

Proposal Drafting and Documentation:

  • Develop, format, and review technical and financial proposals as per bid specifications.
  • Ensure proposals meet client requirements, SSDM, PMKVY, NSDC guidelines, and funding agency criteria.

Compliance and Due Diligence:

  • Maintain thorough documentation and filing systems for tenders, approvals, project reports, and agreements.
  • Ensure complete adherence to legal and procedural aspects of bid submission.

Stakeholder Coordination:

  • Collaborate with internal departments (finance, operations, legal) to gather accurate data for proposal preparation.
  • Liaise with external partners and government agencies for timely document submissions.

Market Intelligence:

  • Conduct research on tender announcements, competitor proposals, and evolving sector trends to enhance proposal quality.

Required Skills and Qualifications:

  • Bachelor's degree in Business Administration, Communications, or any related field.
  • 1-3 years of experience in preparing proposals and filing tenders for government and skill development programs (including PMKVY, NSDC, DDU-GKY).
  • Proficiency in understanding bid documentation, compliance protocols, and contract terms.
  • Strong command of MS Office, especially Word, Excel, and PowerPoint.
  • Excellent communication, organizational, and time-management skills.
  • Ability to manage multiple proposals simultaneously and meet deadlines.

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