Administrative Project Coordinator

3 days ago


Shimoga, Karnataka, India beBeeAdministrative Full time ₹ 8,10,000 - ₹ 12,15,000

Job Overview:

The ideal candidate for this role will be responsible for ensuring the smooth operational readiness of projects. This includes coordinating site preparations, identifying suitable staff accommodations, and verifying facilities are in place.

Responsibilities:

  • Identify, arrange, and ensure suitability of staff rooms close to project sites.
  • Coordinate with vendors and suppliers to set up necessary infrastructure.
  • Conduct pre-launch site inspections to verify operational readiness.
  • Maintain liaison with local authorities and service providers for administrative tasks.
  • Procure materials and ensure availability of stationery, uniforms, and housekeeping items.
  • Prepare site readiness checklists and reports for management approval.
  • Handle travel arrangements for staff during launch phases.
  • Manage petty cash, admin budgets, and expense records.
  • Ensure compliance with policies, safety standards, and statutory requirements.
  • Support operations team with administrative needs during pre- and post-launch phases.

Requirements:

  • Bachelor's degree in Administration, Management, or related field.
  • 3–5 years of experience in facilities management, administration, or site coordination.
  • Strong negotiation, vendor management, and problem-solving skills.
  • Ability to handle multiple sites and work under tight deadlines.
  • Proficient in MS Office and basic reporting tools.
  • Willingness to travel and work flexible hours during project launches.

Key Competencies:

  • Attention to detail and strong organizational skills.
  • Excellent communication and interpersonal abilities.
  • Hands-on and proactive approach to problem-solving.


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