
Administrative Support Professional
16 hours ago
Job Description:
The Administrative Support Professional will provide critical support to resident and visiting faculty in their daily operational requirements, ensuring seamless departmental functioning.
This role entails handling administrative tasks within the department, guaranteeing a positive experience for visiting and resident faculty. Responsibilities include arranging travel and stay arrangements at multiple locations, preparing course materials, and processing invoices for course-related expenditures.
To succeed in this position, candidates must possess meticulous planning and organizational skills, as well as effective communication abilities. Key qualifications include:
- Providing administrative assistance to visiting and resident faculty (30% time)
- Supporting faculty with travel, accommodation, and F&B requirements (30% time)
- Ensuring timely completion of honorarium payment invoices for visiting faculty (15% time)
- Raising purchase orders and processing invoices for course-related expenditures (15% time)
- Assisting with departmental activities, including stationery procurement, BAZ, graduation, and placement (10% time)
Required Skills and Qualifications:
- Bachelor's degree in relevant field
- Excellent interpersonal and secretarial skills, coordination skills, and communication skills
- Meticulous planning and organizing, time management
- Multitasking and attention to detail
- Negotiation skills, listening skills
Key Qualities:
- Ability to multitask and work under pressure
- Strong analytical and problem-solving skills
Desirable Experience: 2-5 years
Internal Interfaces:
- Resident Faculty
- Departments: ASA, External Relations, Operations, IT/AV, Network, Mail Room, Finance, Commercials, Dining Outlets, Central Printer
External Interfaces:
- Vendors
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