Chief Financial Administrator

This role oversees the daily financial and administrative operations.

The Manager is responsible for overseeing day-to-day financial management, procurement, insurance administration, and operational support.

The role plays a critical part in setting up and maintaining financial instruments and risk protections to ensure compliance with regulatory, contractual, and operational obligations.

Key Responsibilities:

• Set up and manage accounting systems and processes for timely bookkeeping, reconciliations, and financial reporting.
• Prepare monthly, quarterly, and annual financial statements in accordance with statutory requirements.
• Monitor expenses, budgets, and cash flow to support sustainable business operations.
• Liaise with finance teams to support consolidated reporting, audits, and cross-border financial coordination.

Payroll, Taxation, and Statutory Compliance:

• Oversee employee payroll processing and ensure compliance with applicable labour, tax, and provident fund laws.
• Manage TDS, GST, and other statutory filings with relevant authorities.
• Maintain accurate documentation for audits and ensure all statutory registers are up to date.

Insurance and Risk Management:

• Lead the procurement, review, and renewal of essential business insurance policies, including public liability insurance and cybersecurity insurance.
• Liaise with brokers and insurers to ensure coverage levels align with operational risk profiles.
• Monitor insurance compliance obligations under lease agreements and service contracts.
• Maintain insurance documentation and respond promptly to incidents or claims.

Financial Instruments and Banking Infrastructure:

• Establish and manage banking relationships, ensuring optimal account structures for operational efficiency.
• Ensure compatibility with accounting platforms and potential use of direct bank feeds.
• Support the setup of digital payment systems and vendor management tools.

Procurement and Office Operations:

• Manage procurement of IT equipment, software licenses, and office supplies.
• Coordinate with co-working providers and vendors to ensure smooth day-to-day operations.
• Ensure value-for-money and cost efficiency across administrative expenditures.

Administrative Leadership and Record-Keeping:

• Develop and maintain internal administrative policies and workflows.
• Oversee documentation of employee records, contracts, and regulatory filings.
• Support onboarding and coordination with external consultants.

Key Deliverables:

• Fully operational finance and accounting systems aligned with statutory and audit requirements
• On-time monthly payroll, tax filings, and PF/ESIC submissions
• Valid and current insurance policies covering public liability and cyber risks
• Financial risk controls and cash flow forecasts
• Compliance with all relevant regulatory obligations
• Clear documentation of vendor contracts, licenses, and expenditures

Qualifications and Experience:

• Bachelor's degree in Accounting, Commerce, or related field (CA/CPA/MBA preferred)
• Minimum 5–7 years' experience in finance, accounting, or business operations
• Strong working knowledge of labour law, tax compliance, and statutory reporting
• Familiarity with risk management and insurance procurement
• Experience with cloud-based accounting platforms and digital banking tools
• Proven ability to operate in a start-up or small business environment