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Senior Executive Support Specialist

2 weeks ago

Surat, Gujarat, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 15,00,000
Job Title:
Personal Assistant to Event Handling

As a key member of our team, you will play a crucial role in supporting the executive team with exceptional administrative skills and attention to detail. This is an exciting opportunity to grow your career in event management and join a dynamic team.

Key Responsibilities include:

  • Coordinate and manage executive schedules, appointments, and meetings to ensure efficient time management and productivity.
  • Assist in organizing events, managing logistics, and liaising with vendors to ensure flawless execution and attendee satisfaction.
  • Prepare and edit correspondence, communications, presentations, and other documents to support executive needs and presentations.
  • Handle travel arrangements and itinerary planning to ensure smooth logistics and timely travel for the executive team.
  • Document and distribute meeting minutes, highlighting key points and actions to facilitate clear and effective communication.
  • Maintain confidentiality of highly sensitive information, securing data integrity and trust in executive operations.

Requirements:

  • Proficiency in Microsoft Office Suite is crucial to manage documents, presentations, and day-to-day administrative tasks efficiently.
  • Experience in calendar management to efficiently schedule and coordinate appointments and meetings to optimize executive productivity.
  • Familiarity with project management software to track progress and manage timelines effectively for event-related projects.
  • Capability to document meeting minutes accurately, highlighting key discussions and action items for transparent communication.
  • Strong confidentiality handling skills to protect sensitive company and client information, maintaining a trustworthy environment.