Flexible Remote Executive Support Specialist Role

4 days ago

Chandigarh, Chandigarh, India beBeeExecutive Part time ₹ 60,000 - ₹ 1,80,000
Job Title: Executive Support Specialist

This is a part-time remote role for an Executive Support Specialist. The successful candidate will provide high-level, confidential support to the executive, ensuring the efficient management of their professional and personal commitments. This is a part-time role, working 5 hours a day (starting at British morning time), ideal for a proactive, highly organized individual who thrives in a fast-paced environment and can manage multiple priorities with discretion and attention to detail.

Key Responsibilities:
  1. Act as the first point of contact for the executive, handling calls, correspondence, and inquiries with professionalism and confidentiality.
  2. Proactively manage and coordinate the executive's diary and calendar, prioritizing and scheduling internal and external meetings, appointments, and events.
  3. Actively support the executive throughout the week and execute tasks with shifting priorities.
  4. Manage and respond to personal and business emails, document requirements and processes, drafting routine correspondence and filtering messages as appropriate.
  5. The person should be highly tech literate and able to manage social media channels.
  6. Book and organize meetings, including preparing agendas, briefing materials, and taking minutes as required.
  7. Support online marketing activities including basic content creation, campaign coordination, and reporting.
  8. Conduct research, compile reports, and summarize information to support decision-making and project planning.
  9. Handle travel arrangements, including booking transport, accommodation, and preparing detailed itineraries.
  10. Maintain effective filing systems, databases, and records for easy retrieval and reference.
  11. Oversee task and project management, ensuring deadlines are met and priorities are communicated clearly.
  12. Liaise with internal staff, clients, suppliers, and external stakeholders on behalf of the executive, ensuring smooth communication and follow-up.
  13. Provide support for personal tasks and errands as required, maintaining strict confidentiality at all times.
  14. Remind the executive of important tasks, deadlines, and commitments.
Requirements:
  • Personal Assistance and Executive Administrative Assistance skills and soft skills
  • Strong written and oral English language fluency
  • Excellent Communication and Diary Management skills
  • Strong Clerical and office Skills
  • Proven social media management experience (posting, engagement, reporting)
  • Proven ability to work independently and remotely
  • Proficiency with calendar and scheduling tools
  • Detail-oriented and strong organizational skills
Benefits:
  • Flexible, supportive, and international work environment
  • Opportunity to grow from part-time into a full-time permanent role
  • Exposure to global clients and diverse projects
  • Skill development across marketing, sales, digital operations, and eCommerce
What We Offer:
  • A stipend of ₹15,000 per month, with performance-based increments at the 3-month mark
  • Opportunity to transition into a full-time role in 6 months with an increased compensation


Location: Chandigarh, India – This role is only open to candidates based in or near Chandigarh. Although this role is remote but does have a requirement of being available for wider team connect sessions in office on 4 occasions each year.

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