Executive Support Specialist

17 hours ago

Chandigarh, Chandigarh, India beBeeAdministrative Part time ₹ 1,20,000 - ₹ 1,80,000
Job Title: Executive Support Specialist

We are seeking a highly organized and personable professional to work in a part-time role that could evolve into a full-time permanent position after six months.

This is a remote role, working 5 hours a day (starting at British morning time), ideal for a proactive individual who thrives in a fast-paced environment and can manage multiple priorities with discretion and attention to detail.

Key Responsibilities:
  • Act as the first point of contact, handling calls, correspondence, and inquiries with professionalism and confidentiality.
  • Proactively manage and coordinate diaries and calendars, prioritizing and scheduling internal and external meetings, appointments, and events.
  • Support executives throughout the week, executing tasks with shifting priorities.
  • Manage and respond to personal and business emails, document requirements and processes, drafting routine correspondence and filtering messages as appropriate.
  • The ideal candidate should be highly tech literate and able to manage social media channels.
  • Book and organize meetings, including preparing agendas, briefing materials, and taking minutes as required.
  • Conduct research, compile reports, and summarize information to support decision-making and project planning.
  • Handle travel arrangements, including booking transport and accommodation, and preparing detailed itineraries.
  • Maintain effective filing systems, databases, and records for easy retrieval and reference.
  • Oversee task and project management, ensuring deadlines are met and priorities are communicated clearly.
  • Liaise with internal staff, clients, suppliers, and external stakeholders on behalf of executives, ensuring smooth communication and follow-up.
  • Provide support for personal tasks and errands as required, maintaining strict confidentiality at all times.

Qualifications:

Required Skills and Qualifications:
  • Personal Assistance, Executive Administrative Assistance skills and soft skills
  • Strong written and oral English language fluency
  • Excellent Communication and Diary Management skills
  • Strong Clerical and office Skills
  • Proven social media management experience (posting, engagement, reporting)
  • Proven ability to work independently and remotely
  • Proficiency with calendar and scheduling tools
  • Detail-oriented and strong organizational skills
What We Offer:

A dynamic and flexible work environment, opportunities for career growth and development, and a competitive salary package.

Work-life balance and flexibility are essential for this role. The successful candidate will have the opportunity to work from home, with occasional travel required.

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