Chief Administrative Officer

8 hours ago

Nashik, Maharashtra, India beBeeAdministration Full time ₹ 8,00,000 - ₹ 12,50,000
Job Description:

Senior Manager Administration Role

This senior administration role involves overseeing the day-to-day operations of the administrative team, ensuring smooth office services and tasks. The role requires providing direct administrative support to senior leadership, including scheduling, organizing meetings, and preparing documents.

  • Manage the daily activities of the administrative team to ensure efficient operation of office services.
  • Offer direct support to senior management in various duties such as meeting coordination and document preparation.
  • Be the primary contact point for office-related inquiries, requests, and issues.
  • Monitor and maintain office supplies inventory, ordering when necessary, and guaranteeing that office equipment and technology are operational.
  • Coordinate office-wide events, conferences, and meetings.

Team Supervision and Guidance:

  • Supervise and guide administrative staff members to complete tasks efficiently and accurately.
  • Train and mentor new employees within the administrative department.
  • Develop workflows, processes, and procedures to optimize team performance.
  • Conduct regular performance reviews and provide career growth assistance to administrative staff.

Facilities Maintenance:

  • Oversee office facilities maintenance to ensure a clean and safe working environment.
  • Communicate with external vendors and contractors regarding maintenance, repairs, and office supplies.
  • Coordinate office moves, workspace planning, and seating arrangements when required.

Documentation and Reporting:

  • Maintain accurate records of office activities, expenditures, and relevant documentation.
  • Assist in creating reports, presentations, and materials for senior leadership and key stakeholders.
  • Ensure compliance with company policies, safety standards, and regulations.

Process Improvement:

  • Identify areas for improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Collaborate with senior management to streamline administrative procedures and enhance team workflows.

Confidentiality and Compliance:

  • Handle sensitive information and documents discreetly and confidentially.
  • Guarantee compliance with company policies and legal requirements related to administrative functions.

Special Projects:

  • Lead or participate in special projects as assigned by management, encompassing office relocations, system upgrades, and organizational changes.
  • Assist in developing and implementing new administrative systems or technologies.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Office Management, or a related field (desired).
  • Experience:
  • Minimum 8 years of experience in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven expertise in managing office operations and facilities.
  • Strong background supporting senior management and cross-functional teams.
  • Skills:
  • Excellent time-management and organizational skills, with task prioritization ability.
  • Superior verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and office management software.

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