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Administrative Assistant – Contracts Specialist
1 week ago
Rephine is a global leader in quality assurance and compliance for Life Sciences, ensuring the highest industry standards while safeguarding product quality in Pharmaceuticals, Biotechnology, Medical Devices, and Cosmetics. Our mission is to provide top-tier consulting services worldwide from offices in various locations.
Why Rephine?
We value our team members' growth, foster a positive work environment, and ensure fairness for all. Our team says: "Rephine is a great place to grow and expand your career." "You'll find a positive and collaborative work environment here." "At Rephine, everyone is treated fairly and with respect."
Job Description
This Administrative Assistant position provides crucial support to our auditing department, specifically in completing contracts. The role involves administrative tasks like data entry, contract preparation, and document management. We are looking for someone who thrives in an administrative role and is eager to assist in the execution of tasks efficiently.
Responsibilities:
* Contract Preparation & Management: Draft, review, and process contractual documents, ensuring compliance with company policies and legal standards. Maintain organized digital and physical records of contracts, agreements, and related administrative documents.
* Salesforce Data Entry: Accurately input and update client and contract information in Salesforce.
* Administrative Support: Assist with generating reports, managing databases, and coordinating document approvals. Help prepare proposals, presentations, and client communications.
* Compliance & Confidentiality: Ensure all sensitive information is handled securely and in compliance with company policies. Collaboration: Work closely with the sales and operations teams to ensure contract accuracy and timely processing.
Requirements:
* Education & Experience: Bachelor's degree or equivalent experience in administration, business, or a related field. Legal background is appreciated. Previous experience in contract administration, data entry, or administrative roles (Salesforce experience is a plus).
* Skills & Mindset: Proficiency in Salesforce, Microsoft Office (Word, Excel, Outlook), and document management systems. Strong accuracy in data entry and document preparation. Excellent organizational and communication skills in English (other languages are a plus). Proactive, self-motivated, and detail-oriented mindset.
What We Offer:
Competitive salary, multicultural and dynamic international team, great work atmosphere, opportunities for growth and development.
