Administrative Assistant – Contracts

1 week ago


Hyderabad, Telangana, India Rephine Full time
Grow Your Career at Rephine – A Great Place to Learn & Thrive At Rephine, we are global leaders in quality assurance and compliance for Life Sciences. Our mission? Ensuring the highest industry standards while safeguarding product quality in Pharmaceuticals, Biotechnology, Medical Devices, and Cosmetics. With offices in Stevenage, Shanghai, and India, we provide top-tier consulting services worldwide. Why Join Rephine? Here's What Our Team Says: "Rephine is a great place to grow and expand your career." "You'll find a positive and collaborative work environment here." "At Rephine, everyone is treated fairly and with respect." Now, we're looking for an Administrative Assistant to provide crucial administrative support to our auditing department , specifically in completing contracts. This position is focused on administrative tasks like data entry, contract preparation, and document management—perfect for someone who enjoys supporting operations with precision and organization. We are not looking for a highly technical background, but rather someone who thrives in an administrative role and is eager to assist in the execution of tasks efficiently. What You'll Do: Contract Preparation & Management Draft, review, and process contractual documents, ensuring compliance with company policies and legal standards. Maintain organized digital and physical records of contracts, agreements, and related administrative documents. Salesforce Data Entry Accurately input and update client and contract information in Salesforce. Administrative Support Assist with generating reports, managing databases, and coordinating document approvals. Help prepare proposals, presentations, and client communications. Compliance & Confidentiality Ensure all sensitive information is handled securely and in compliance with company policies. Collaboration Work closely with the sales and operations teams to ensure contract accuracy and timely processing. What You Need to Succeed: Education & Experience
• Bachelor's degree or equivalent experience in administration, business, or a related field. Legal background is appreciated.
• Previous experience in contract administration, data entry, or administrative roles (Salesforce experience is a plus). Skills & Mindset
• Proficiency in Salesforce, Microsoft Office (Word, Excel, Outlook), and document management systems.
• Strong accuracy in data entry and document preparation.
• Excellent organizational and communication skills in English (other languages are a plus).
• Proactive, self-motivated, and detail-oriented mindset. What We Offer: Competitive salary A multicultural and dynamic international team. A great work atmosphere. Ready to Grow Your Career? Be part of a company that values your growth, fosters a positive work environment, and ensures fairness for all. Apply now in English through our careers page

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