
HR Compliance Associate
11 hours ago
This role involves working with the HR department to ensure compliance with federal regulations and company policies.
Key Responsibilities:
- Onboarding & Offboarding Support:
- Assist in the end-to-end onboarding and offboarding of US-based employees and contractors. Ensure completion of documentation, background checks, system access, and exit formalities in a timely and compliant manner.
- Background Verification Coordination:
- Work closely with background verification vendors and internal teams to ensure all screenings are completed accurately and within timelines.
- Compliance Documentation:
- Maintain accurate and up-to-date employee records. Ensure all compliance-related documents (e.g., I-9, E-Verify, client-specific forms) are completed and stored per organizational and legal standards.
- Portal Management:
- Navigate and maintain documentation via various portals (e.g., Fieldglass, Beeline), ensuring timely submission and status tracking of onboarding and compliance workflows.
- Process Documentation:
- Support the development and maintenance of standard operating procedures (SOPs) for key HR, onboarding, and compliance workflows.
- Federal & Client-Specific Compliance:
- Apply understanding of US federal employment regulations and client-specific guidelines to ensure process adherence across onboarding and documentation.
- Asset Return Tracking:
- Maintain trackers and coordinate return confirmations for client-issued equipment and assets as part of the offboarding process.
- Client & Vendor Coordination:
- Act as a point of contact for day-to-day communication with clients, vendors, and candidates regarding compliance, onboarding status, and documentation queries.
- Audit Readiness Support:
- Prepare and organize compliance records and documentation to support internal and client audits.
Requirements:
- 1–3 years of experience in US Staffing Operations, HR Coordination, or Compliance Support
- Hands-on experience with portal management is required
- Working knowledge of US federal employment regulations (I-9, E-Verify, contractor compliance, etc.)
- Experience preparing and maintaining SOPs or process documentation
- Familiarity with background check portals and onboarding processes
- Strong written and verbal communication skills
- Proficiency in Microsoft Excel, Word, and document tracking tools
- Highly organized, detail-oriented, process-driven, and a quick learner
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