Office Liaison Specialist

2 days ago

Bengaluru, Karnataka, India beBeeAdministration Full time ₹ 6,00,000 - ₹ 8,00,000
Job Title

  • Front Office Administrator
Job Description

The Front Office Administrator plays a pivotal role in the smooth operation of our organization. This dynamic individual will be responsible for providing exceptional customer service, ensuring seamless communication between departments, and maintaining the highest standards of administrative excellence.

Key Responsibilities:

  • Accommodate visitors, clients, and job candidates with professionalism and courtesy
  • Operate switchboard and direct potential clients to relevant departments efficiently
  • Control distribution of conference call numbers effectively
  • Coordinate conference room bookings and appointments with precision
  • Record, file, and track all outgoing and incoming courier and sort mail accurately
  • Manage all matters pertaining to reception and office appearance with attention to detail
  • Cooperate with Office Manager on local facility management
  • Maintain database of suppliers and service providers up-to-date
  • Assist Office Manager with office fit-out requirements
  • Record all incoming invoices in PDB register, gaining appropriate approval where necessary, and forward to Finance Department in a timely fashion
  • Work closely with the Finance Manager to ensure smooth operation of all finance matters
  • Support the Finance Manager by inputting into sales and purchase ledgers from source documents
  • Prepare petty cash records and cash count on a monthly basis, and send information to Finance Department by the end of the month
  • Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary
Required Skills and Qualifications

To succeed in this role, you should possess excellent communication skills, strong organizational abilities, and a high level of accuracy. Relevant experience in a similar position is advantageous but not essential.

Benefits

We offer a competitive salary package and opportunities for professional growth and development.

Others

This role requires a proactive and flexible approach to work. You will be working as part of a close-knit team to achieve common goals.

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