Administrative Coordinator
6 days ago
We are seeking a highly organized and proactive professional to manage our office operations. This role involves ensuring the smooth and efficient daily operation of our office, overseeing facilities, vendor relationships, and managing a diverse range of tasks with professionalism and timeliness.
Responsibilities:- Oversee employee onboarding and exiting processes for a seamless experience.
- Assign and distribute office assets to newly joined employees.
- Provide access to office systems and amenities.
- Manage housekeeping and security personnel.
- Negotiate and manage administrative services with vendors.
- Maintain stock levels of cleaning supplies and office materials.
- Coordinate CCD maintenance and order weekly stocks.
- Manage office cash flow and maintain accurate records.
- Track attendance for project managers and site supervisors.
- Process monthly bills from suppliers.
- Cover utility costs including internet, maintenance, electricity, and water.
- Compile regular expense reports and office budgets.
- Update company databases with accurate information.
- Respond promptly and professionally to employee and client queries.
- Strong organizational skills and multitasking abilities.
- Excellent prioritization skills for managing multiple responsibilities effectively.
- Vendor negotiation and management skills.
- Petty cash management and basic bookkeeping experience.
- Ability to maintain accurate records and compile reports.
- Good communication and interpersonal skills for interacting with colleagues, clients, and suppliers.
- A proactive approach to identifying and resolving administrative issues.
We offer a dynamic work environment with opportunities for growth and development.
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